Business Support Assistant (PMO)

at  Gallifordtry

Note for Recruitment Agencies:
We prefer to hire directly and we will be in touch with our PSL Agencies if this role is eligible for release.
We do not accept speculative CVs from agencies. If speculative CVs are sent, no fee will be applicable – please direct all queries to the relevant Resourcing Partner.

ABOUT US:

Our purpose is to improve people’s lives through building the facilities and infrastructure that communities need, providing opportunities for our people to learn, grow and progress, working with our supply chain to promote the very best working practice and caring for the environment in which we work.
We do this by holding true to our values, delivering excellence for our clients and the community, being passionate about our role in providing vital services, putting integrity at the heart of our business by doing the right thing, and collaborating with our clients, supply chain and stakeholders to deliver lasting change and long-term value.
For more information on this role or to enquire about other positions available within our business please contact Abby Whitbread – abby.whitbread@gallifordtry.co.uk

• Standardise the governance chart and roles and responsibilities, per gateway review and layer of responsibility;
• Develop further and maintain the meetings schedule; document type of meetings per gateway review and layer of responsibility;
• Develop the 2 nd iteration of the RDP Portal in Power App as agreed with the Head of Portfolio Office and provide a help desk facility for enquiries / issues / problems, record requests for assistance on the Portal, assign them to members of the team and track the requests to resolution.
• Support the Portfolio Office team in all the development work undertaken to deliver standardised best practice
• Maintain knowledge/reference library in relation to governance boards, framework plans and induction to RDP
• Ensure efficiencies, innovations, lessons learned and any other logs are up to date and stored as agreed with the Head of Portfolio Management Office;
• Maintain and update the governance chart and contract contact / stakeholder list;
• Preparation of internal reports (MCRs and Sector Review) and attending MCRs to take minutes;
• Write reports on teams activities, and support internal communications with summaries of working groups activities;
• Produce meeting minutes and activity logs, track actions and ensure they are closed out.
• Provide logistical support when and if required.