Business Support Officer

at  Kirklees Council

WE ADOPT A ‘NAME BLIND’ APPROACH TO SHORTLISTING. RECRUITING MANAGERS WILL NOT HAVE ACCESS TO PERSONAL INFORMATION, INCLUDING YOUR NAME AND CONTACT DETAILS, UNTIL A SHORTLISTING DECISION HAS BEEN MADE - PLEASE NOTE THAT THIS ALSO INCLUDES ANY CV UPLOADED. EQUALITY MONITORING INFORMATION IS NOT ACCESSIBLE BY RECRUITING MANAGERS AT ANY STAGE.

Organisation
Kirklees
Directorate
Place
Service Area
Homes & Neighbourhoods
Hours
37 (Reduced hours and flexible working patterns will be considered for these roles, within standard office hours, Monday to Friday).
Number of Jobs
1
Location(s)
Hybrid working from home and Civic Centre 3, Huddersfield, HD1 2TG
Position type
Permanent
Grade
Grade 5
Salary
£23,500 - £23,893

Kirklees Council’s Housing Solutions Service delivers a range of services aimed at preventing and relieving homelessness for individuals and households across the district. The service adopts a person-centred, creative early intervention approach to solving housing problems, with our functions including:-

• Advice on a range of housing options and how to access them
• Assessment of housing need and homelessness
• Provision of emergency homeless accommodation
• Outreach and wraparound support for vulnerable rough sleepers
• Information and advice to private sector tenants and landlords
• Housing related support to enable people to maintain their accommodation

We are now seeking an enthusiastic Business Support Officer to join our team and support both our internal and external customers.
The role is finance-orientated and primary duties will include setting up purchase orders and processing invoices. You will use of a range of software and databases including SAP, Outlook, Teams, Word, Excel and Skype. Whilst full training in the use of these systems will be provided, strong IT skills are essential, as is the ability to pick things up quickly.
It is essential that you can demonstrate a high level of accuracy and the ability to problem-solve. The ability to communicate clearly, both verbally and in writing, is also essential to this role.

Duties may include:

• Raising orders and paying invoices using SAP
• Working with colleagues across the service to ensure tight deadlines are met for processing of invoices.
• Dealing with external vendors – including setting up vendors on SAP and dealing with invoice queries.
• Investigating and resolving queries which appear in the SAP Portal Inbox.
• Providing general administrative support to colleagues in a variety of teams, including word processing, data input and the collation of information.
• Provide support and advice to colleagues in different teams.

It is essential that you have a flexible and ‘can do’ attitude, possess excellent customer care skills and you are familiar with a variety of computer packages in particular Microsoft Office. The ability to demonstrate business and administrative skills to NVQ level 2 is also required.
Please refer to the Day in The Life documents for further information.
EmmaL Smith is the manager for this role, please contact them on 01484 221000 for an informal discussion, or if you need any more information.
We know there’s a wealth of talent among people who have a disability and we encourage applications from people with all differing abilities. So, if you need any support completing an application form, or any other format for the application or Job Description please contact the Recruitment Team for help by email: jobs@kirklees.gov.uk or phone: 01484 221000 and ask for ‘Recruitment’.
We are committed to safeguarding and promoting the welfare of vulnerable adults and children and young people and expect all staff and volunteers to share this commitment.
Closing date
06 October 2024, 11:55 PM

• Raising orders and paying invoices using SAP
• Working with colleagues across the service to ensure tight deadlines are met for processing of invoices.
• Dealing with external vendors – including setting up vendors on SAP and dealing with invoice queries.
• Investigating and resolving queries which appear in the SAP Portal Inbox.
• Providing general administrative support to colleagues in a variety of teams, including word processing, data input and the collation of information.
• Provide support and advice to colleagues in different teams