Business Support Officer (Part time/8 hours weekly) - Gold Coast

at  Veracross

Organisation- (Veracross/Digistorm)
Veracross provides SaaS-based School Information Systems (SIS) designed to meet the specific needs of independent K-12 schools worldwide. Our one-record solution combines the power of a fully integrated single-record database, personalised communication tools, and an elegant architecture that is unique in our industry.
We are a growing, values-led community of 350 employees in the US, UK and Australia who share a vision to unify school communities, improve the quality of education and enhance learning. And we’re succeeding! As of early 2024, we support 3200+ schools in 60+ countries.

REQUIREMENTS

• The role will be best suited to someone who can commit to a few hours per day, over 2-3 days a week during office hours, with some flexibility to be available by phone/email/ messenger during other times.
• Previous office administration or business support experience will be advantageous.
• Excellent time management skills, with the ability to operate autonomously.
• A friendly, approachable communication style with the ability to build trust quickly.
• Detail focused with excellent organisational skills.
• Solution focused when problems arise.
• Excellent communication, written and numerical skills.

THE ROLE

This is an exciting position supporting our teams by ensuring the smooth operation of our Australian office, based in Miami on the Gold Coast. This ongoing part-time role supports our business operations for about 8 hours a week, with your weekly hours spread over a few days during our standard office hours. You’ll report to our local Site Executive and operate in a team who’ll support you to succeed and thrive. Please note that due to the responsibilities of this role, this will be an office-based role, with no fully remote work options available.

RESPONSIBILITIES

• Order management: Liaise with our office suppliers to order, pack away and keep track of office equipment, groceries and catering supplies.
• Supplier management: Be our main point of contact for our building manager and other suppliers like maintenance, cleaners and work/health safety suppliers to arrange for repairs, service request and contracting.
• Expense management: Ensure all supplier invoices and office expenses are submitted to our in-house finance team promptly.
• Travel bookings: Support our events team with travel arrangements including booking flights and accommodation through our online booking portals.
• Office management: Manage our office access register, desk and office equipment orders, workstation management and support our team with any ad-hoc tasks that ensure the smooth running of the office, including regular Post Office runs and delivery management.
• General office maintenance: We have a weekly cleaner, but the role does require regular tidying up of kitchen areas, throwing out of bins and recycling and supporting our team with the set-up or tidy-up of in-office meetings and events.