Business Support Specialist , Hungary

at  Saab Inc

Business Support Specialist, Saab Hungary
At Saab, we constantly look ahead and push boundaries for what is considered technically possible. We collaborate with colleagues around the world who all share our challenge to make the world a safer place.
Your role
We are now looking for a Business Support Specialist for Saab’s Country Office in Budapest, Hungary.
Under general direction, the Business Support Specialist provides operational and administrative support to ensure the efficient operation of Saab’s business in Hungary. This role involves a combination of project management, marketing communication activities, administrative duties, as well as support to the Country Manager Hungary and various business units within Saab`s organization.
This role typically requires 3-5 years of experience.

Key Responsibilities:

• Work directly with the Country Manager Hungary to support all aspects of the administration of the Hungarian office and its internal and external visitors, including travel arrangements and itineraries;
• Assist in marketing efforts as required including: planning, managing and/or supporting local events and trade shows, e.g., Defence and Security expos, conferences etc. Collaboration with Saab’s Communication departments with preparation of internal/external advertisements and announcements, creation and distribution of media monitoring reports;
• Administrative tasks in relation to the Customer Relations Management (CRM) tool and management of local sponsorship arrangements;
• Professionally undertake document management processes, including the handling of confidential and non-routine information;
• Handle facility management, office supplies management i.e. printing, mail and courier services for the office;
• Serve as a primary point of contact and coordination between Saab’s Hungarian office and various corporate functions, such as (but not limited to) finance, security, and business support functions;
• Support to the Country Manager Hungary in executing business development activities in collaboration with the business units in Sweden including communication with industrial and other stakeholders in Hungary;
• Support the Country Manager Hungary with business intelligence gathering related to Saab’s business in Hungary;
• Administrative support to the Country Manger Hungary in meeting Saab’s and national OHS and general compliance guidelines and policies. Those include but not only: Collaboration with external OHS providers checking, updating and filling in the OHS documentation/reports regularly according to the valid regulation in the country and Saab’s requirements and assisting during OHS audits;
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

The role also includes:

• Participation in Saab trainings seminars and conferences (upon invitation and approval).
• Business travels within the region and Sweden are expected.

Your skills and experience

• Bachelor’s degree in Business Administration, Marketing and Management, or a related field.
• Proven work experience in business and administrative support or similar role.
• Hungarian citizen with excellent knowledge of verbal and written Hungarian and English languages with ability to translate and adapt messaging from English to Hungarian taking into account the cultural, political, geopolitical and linguistic specifics.
• Positive and outgoing personality with excellent communication skills, strong business acumen with high personal integrity in business ethics
• Well-organized, structured and detail-oriented person with the ability to handle and prioritize multiple competing tasks simultaneously
• Project management and presentational skills and experience
• Excellent computer literacy including MS Office and corporate systems
• Good knowledge of the public procurement legal requirements as well as defence sector experience is desirable.
• Good knowledge of Saab’s product portfolio and regional business priorities

What you will be part of:
Saab’s Global Business Development organization has offices in a number of countries around the world which are considered priority markets for Saab. One of them is the Country office Hungary, based in Budapest. Saab has been present in Hungary with its own office since 2003 following the selection of the Gripen System as the Hungarian Air Forces new fighter jet. Saab aims to continue growing a successful co-operation with the Hungarian Armed forces.
Applications will be assessed continuously.
This position requires that you will be approved in a security vetting process.
Saab is a global defence and security company in the fields of air, land and naval defence, civil security and commercial aeronautics. We number more than 22’000 employees worldwide and we have operations on all continents. Technologically we are leaders in many areas, and one fourth of our earnings are spent on research and development. If you aspire to help create and innovate whilst developing yourself in a challenging team setting, Saab may well have the perfect conditions for you to grow. We pride ourselves on a nurturing environment, where everyone is different yet we share the same goal – to help protect people.
Does this sound interesting? Go to https://www.saab.com/career/job-opportunities and send your application details to us today

Key Responsibilities:

• Work directly with the Country Manager Hungary to support all aspects of the administration of the Hungarian office and its internal and external visitors, including travel arrangements and itineraries;
• Assist in marketing efforts as required including: planning, managing and/or supporting local events and trade shows, e.g., Defence and Security expos, conferences etc. Collaboration with Saab’s Communication departments with preparation of internal/external advertisements and announcements, creation and distribution of media monitoring reports;
• Administrative tasks in relation to the Customer Relations Management (CRM) tool and management of local sponsorship arrangements;
• Professionally undertake document management processes, including the handling of confidential and non-routine information;
• Handle facility management, office supplies management i.e. printing, mail and courier services for the office;
• Serve as a primary point of contact and coordination between Saab’s Hungarian office and various corporate functions, such as (but not limited to) finance, security, and business support functions;
• Support to the Country Manager Hungary in executing business development activities in collaboration with the business units in Sweden including communication with industrial and other stakeholders in Hungary;
• Support the Country Manager Hungary with business intelligence gathering related to Saab’s business in Hungary;
• Administrative support to the Country Manger Hungary in meeting Saab’s and national OHS and general compliance guidelines and policies. Those include but not only: Collaboration with external OHS providers checking, updating and filling in the OHS documentation/reports regularly according to the valid regulation in the country and Saab’s requirements and assisting during OHS audits;
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed

The role also includes:

• Participation in Saab trainings seminars and conferences (upon invitation and approval).
• Business travels within the region and Sweden are expected