Bussing Coordinator & Administrative Support

at  Fort McKay First Nation

KEY REQUIREMENTS

• High school Diploma or equivalent
• Certificate or diploma in Office Administration or equivalent is an asset
• Thrives in a positive team environment and easily adapts to new challenges
• Embraces the use of technology and is proficient with Microsoft programs, Google apps, e-mail and internet
• Knowledge of Microsoft office and telephone protocol
• Superior time management skills, multitasking skills, and the ability to prioritize tasks with minimal supervision
• Ability to speak either Dene or Cree language an asset
• Experience and knowledge of First Nations culture and traditions
• A valid Class 5 drivers license and Clean Drivers Abstract
• Criminal Record Check with vulnerable sector is required

ABOUT ELSIE FABIAN SCHOOL - COME JOIN OUR TEAM FOR THE 2024-2025 SCHOOL YEAR!

The Elsie Fabian School opened its doors September of 2022 and we are looking for dynamic and passionate Educators who love Northern Living to join the team! The school incorporates both the Dene and Cree Language, culture, and Land-Based Education where students learn about their rich local history. Fort McKay is looking for talented educators who practice and believe that the well-being of the child is at the center of everything; this is the shared practice and belief of the Fort McKay elders, parents and community members.
The foundation of the Elsie Fabian School is engagement in teaching and learning, parents and community, culture and traditions, and a school environment based on the principles of love, responsibility, respect, listening, nurturing, relationships, humility and learning. Join us and be apart of the Fort McKay community - a Nation that is committed to advancing quality education for all First Nations learners by connecting to land and honouring our languages.

ABOUT THE ROLE

We are seeking a highly dedicated and organized Bussing Coordinator & Administrative Support who is looking for an enriching experience to be part of the Elsie Fabian School team. As the Bussing Coordinator & Administrative Support for our school, you will provide daily bussing coordination and administrative support by answering telephones, greeting visitors, and handling administrative details required by the school Office. This is a full-time position reporting directly to the Principal of Elsie Fabian School.

Primary responsibilities include, but are not limited to:

• Take attendance, call parents regarding absences and support office team with assigned duties.
• Answer general phone inquiries in a professional and courteous manner.
• Direct phone inquiries to the appropriate staff member.
• Reply to general information requests with accurate information.
• Greet and assist students and visitors to the school in a professional and friendly manner.
• Sort and sign incoming mail and deliveries for distribution.
• Prepare and send outgoing mail, and packages.
• Forward incoming general e-mails to the appropriate staff member.
• Data entry and upkeep of the organization’s databases, ensuring a high level of accuracy.
• Draft correspondence and reports as requested and needed.
• Order and maintain office supplies and assist in ordering janitorial supplies.
• Develop or maintain a records management system (including classifying and coding electronic and hardcopy files).
• Coordinate and schedule the bus routes
• Answer calls and inquiries regarding the busing
• Direct and monitor daily assignments; schedules drivers, bus assistants, and assigns vehicles to ensure daily coverage of all routes, and field trips.
• Ensure daily activities of drivers are assigned and on schedule
• Communicates all relevant details of driving assignments to drivers to ensure proper execution.
• Notifies the Education Director of all changes in route assignments or other events that will disrupt service.
• Maintains route documentation and records
• Coordinates vehicle service and mechanical repairs with Maintenance Supervisor
• Maintains high compliance to dispatch standard operating procedures.
• Handles customer concerns and requests for information in a professional manner.
• Other duties as assigned