Buying Admin Assistant

at  Boden

BENEFITS AT BODEN

• Flexible hybrid working
• Targeted annual bonus scheme
• Generous Boden clothing allowance and 30% discount on all current clothing ranges
• Holiday increase with years of service
• Portal with an array of discounts and cashback offers on retail and entertainment
• Group personal pension scheme and life insurance cover
• 24/7 Virtual GP service for you and your household
• Free onsite parking, teas & coffee stations and subsidised café with free toast for breakfast

THE EXPERIENCE WE ARE LOOKING FOR

• Passionate about a career in Buying
• Be creative and have a keen eye for detail
• Excel and Microsoft Office skills
• Experience of being part of a team
• Some retail or administrative experiences

A BIT ABOUT THE ROLE

The Buying Admin Assistant reports into the Buyer for a particular category and they are responsible for the administrative duties of the department. This includes sample management, critical path, supplier communication, meeting preparation, and systems admin.

ROLE RESPONSIBILITIES

• Notify suppliers when development BOM’s are created on PLM and ready to sample
• Critical Path – manage the department Critical Path to ensure deliveries are on time through weekly team meetings and supplier calls
• Ensure development packs and samples meet deadlines
• Communicate lap dip, trim and bulk are approvals to suppliers in line with the critical path and flag any concerns
• Organise and file the department lab dip and bulk approvals
• Follow the fit process and raise when changes may result in delayed deliveries
• Communicate delays in a timely manner and offer solutions
• Support the Assistant to set up order confirmation documents
• Work closely with the Assistant to set up the production BOM’s
• Sample management – Internal management and preparation of samples for meetings
• Work closely with Tech and suppliers to ensure Photo, TOP, Press samples are ordered and sent in time for shoot
• Systems - Keep PLM up to date and accurate at all times
• Communication – Build and maintain strong relationships with all cross functional teams
• Work at pace and ensure deadlines are met
• Manage your own workload and priorities, raise in advance if deadlines cannot be met
• Ensure decisions are made quickly and speak up if something goes wrong