C-Level Executive Assistant

at  Master Flo Valve Inc MFV

Master Flo Valve Inc. is currently seeking a full-time permanent C-Level Executive Assistant to work in Edmonton, AB.

QUALIFICATIONS:

• 5 - 8 years’ experience in a senior administration role is required
• Post-secondary in Accounting, Legal or Administration/Business is required
• Board report and document presentations experience is required
• Financial acumen preferred.
• Some lease related legal experience preferred.
• SAP experience would be preferred.
• Multi-lingual is preferred.
• Advanced skills in Word, MS Outlook, Excel, PowerPoint, Onboard, Xero
• Advanced written and verbal communication skills.
• Attention to detail and accuracy.
• Very self-motivated and able to work under general supervision.
• Able to maintain utmost confidentiality.
• Ability to multitask.

KEY RESPONSIBILITIES:

• Provide intuitive administrative support to the President & CEO (President), CFO.
• Ensure direct reports of President deliver materials on a monthly or required basis.
• Organization and completion of board report requirements; including all note recording and follow up management.
• Secure and control all travel arrangements and Visa work permit requested.
• Over-sight and support of all international guests.
• Minute meetings and track actions for executive meetings.
• Complete SAP (ERP reports as required for the Team).
• Support the Chairman of the Board and any Board requirements including travel and other needs.
• Over-site and manage supervision Reception/Switchboard/ Records Management.

DUTIES INCLUDE:

• Maintain the complex daily calendar of the President:
• Pro-actively Organize and expedite office workload, co-ordinate meetings and schedule appointments.
• Serve as key liaison between the President and the Senior Managers.
• Prepare confidential documentation and general correspondence as required.
• Responsible for President and Executive travel arrangements. Initiate and maintain required travel visas as needed.
• Create effective presentations for meetings as required.
• Co-ordinate department files and records.
• Co-ordinate the relocation of employees including office arrangements.
• Ability to travel for Board Meetings and executive retreats on occasion.
• Coordinate Presidents/CEO activities to ensure no conflict.
• Support the Chairman of the Board as appropriate.
• Knowledge in International business travel and protocols.
• Provide administrative support to other senior managers as required.
• Handle any and all other needs of the Board and the President, CFO.