CALNS/Research Program Coordinator

at  Alabama AM University

DESCRIPTION

Summary:
Under minimal to limited supervision, verifies budgetary information and coordinates pre-award planning and organization of proposals to one or more research agencies prior to submission to university grants and contracts office. Provides direction to investigators and administrative staff regarding personnel and other expenditures to ensure grants are in compliance with regulatory, funding agency, and policy requirements. Oversees, maintains, and reports finances of CALNS accounts for all components. Compiles and generates a range of comprehensive statistical for all academic and research components. Prepares and analyzes spending projections for grant funding.

TYPICAL QUALIFICATIONS

Minimum Positions Requirements: (including certification, licenses, etc.):

• Bachelor’s degree in business, accounting, office administration, or other appropriate area.
• Minimum of 3-5 years of experience with diverse clientele and directly related to the duties and responsibilities specified.
• Certification in contracts and grants administration preferred.

Duties and Responsibilities:

• Provides the guidance and instruction to investigators in the interpretation of funding agency regulations and requirements.
• Serves as a liaison between investigators, granting agencies (State of Alabama awards-AALGA, NSF, USDA, USDA-NIFA, USDoI), the AAMU OSP/Grants & Contracts personnel, and the AAMU Comptroller’s office in the budgeting and preparation of grant proposals; research agency and AAMU requirements and prepares comprehensive budget justifications for investigators.
• Develops and maintains specialized databases and systems for recording and tracking grant proposals, awards, and related statistical information; creates and distributes standard and special reports, studies, summaries, and analyses, as required.
• Develops and maintains a library of reference documentation, including such information as funding agency requirements and forms, investigator profiles and curriculum vitae, and other pertinent material.
• Provides advice and guidance to researchers on the application of grant funding policies, regulations, and procedures; facilitates and supports the research and identification of funding opportunities on behalf of investigators, as appropriate.
• Monitors and coordinates the administration of post-award grants regarding compliance oversight to ensure that budgeting and administrative policies, procedures, and agency requirements are being followed; manages administrative problems and/or budget changes occurrences during the award granting period.
• Maintains current knowledge of grant funding policies, regulations, and procedures; disseminates and/or presents changes to departments and advises on the implementation of changes and on the impact of changes on funded operations. Knowledge and ability to apply policies contained in the Super Circular.
• Signs designated correspondence, requisitions, etc., in supervisor’s absence, where permission to do so is granted.
• Reviews departmental instructional and general budgets for new positions and approves payroll documents for availability of funding.
• Monitors the supervision of institutional (bi-weekly) employees which include work allocation, training, and problem resolution; evaluate and report performance when needed.
• Provides direction, consultation, assistance, and support to faculty and staff in developing, controlling budgets and costs, fulfilling budgetary requirements, and understanding financial reports/data and administrative policies and procedures.
• Analyzes budget and financial data to identify and report on emerging trends.

• Compiles and analyzes various CALNS statistical data to develop standard data for various CALNS and

  university presentations and publications.

• Ensures accurate and timely response to requests for information.

• Performs other duties that may be assigned by the immediate supervisor.