Camp Chief Hector Administration Coordinator

at  YMCA Calgary

Why should you join our team?
YMCA Calgary is a charity that ignites the potential in Calgarians. Since our inception in 1902, we have evolved into a vibrant organization operating in every quadrant of the city.
Guided by our core values of honesty, caring, respect and responsibility, YMCA Calgary offers a growing hub of programming & services to address the needs of our community including connection and belonging, physical and mental wellbeing, child-care support, language instruction, affordable tutoring and more. We also ensure that no one is turned away, lowering financial barriers for youth, adults and families through the generous donations of our community. This impact takes place across our 7 health and wellness facilities, 6 childcare centres, 2 outdoor camps and 12+ community programs, empowering people of all ages and life stages to belong, grow, thrive and lead.
CCH Administration Coordinator
Camp Chief Hector
Salary: $40,483.00/year - $44,981.00/year
Start Date: Immediately

THIS POSITION WILL REQUIRE THE SUCCESSFUL CANDIDATE TO STAY ON SITE AT CAMP CHIEF HECTOR AND AS SUCH ACCOMMODATION WILL BE PROVIDED.

You can make an impact in the community - locally and across the globe. You will work with a fun culture of people and enjoy many of the benefits and opportunities the YMCA offers:

• Complimentary YMCA Calgary membership including a linked membership for dependent children;
• Program discounts;
• Ongoing leadership development and opportunities;
• Leadership award opportunities;
• Scholarship opportunities;
• Paid recertification and training.

What qualifications are we looking for?

At YMCA Calgary we strive to ensure our employees are a fit based on their strengths, interests, and future goals. The successful candidate will have the following;

• Minimum of 2 years’ experience in accounting procedures and office administration
• Employment background in camping programs and facilities is an asset
• Strong organization and communication skills
• Able to work efficiently with other departments within YMCA Calgary and be the Camp Chief Hector representative
• Competent computer skills including Word and Excel and able to learn new systems quickly
• Able to multi-task and demonstrate strong time-management skills
• Knowledge of Alberta Employment Standards
• Current Standard First Aid with CPR-C certificated within the last 12 months from an approved AB OHS provider. Asset if certification is issued by one of the following five Canadian organizations: Canadian Red Cross, Heart and Stroke Foundation, Lifesaving Society, St John’s Ambulance and/or Canadian Ski Patrol.
• Evidence of a clear Police Information Check and Vulnerable Sector Search
• Alberta Class 5 driver’s license and 3 or less demerits to be able to drive Camp Chief Hector vehicles
• Three professional references

What does this role look like at YMCA Calgary?

Duties and Responsibilities include;

• Leading the seasonal staff recruitment process, including scheduling interviews and managing the intake of required paperwork from staff
• Providing excellent customer service including answering general inquiries and managing the camp email
• Administering the Camp Chief Hector fleet management systems, including vehicle checks, driver training and policy tracking, and checking that ecompliance forms match vehicle sign outs and actual vehicle use.
• Administering and approving summer camp subsidy requests
• Driving to the Exshaw post office 3 to 5 times a week, distributing incoming mail, processing outgoing mail
• Assisting with Camp Chief Hector facility booking system management and outstanding balances
• Ensuring the three Camp Chief Hector administration & photocopy areas are well stocked and organized; ordering new supplies as needed. Maintaining board room functionalities and AV at the Expedition Centre
• Supporting the Camp Chief Hector Reconciliation in Action work group bi-weekly in person meetings
• Working with IT to ensure telephone, printer / scanner / photocopier and internet systems are working properly
• May be required to assist with WCB case management, including checking in with staff and providing rides to appointments
• Providing shared leadership to the annual YMCA Let’s Raise & other special events
• Performing other duties as assigned by the General Manager

What qualities do we look for in YMCA Calgary Staff and Volunteers?
Our diverse team of staff and volunteers are committed to making a positive impact in the community. In addition, they model and are committed to the following competencies:
Developing Self and Others: Developing people with a view toward present and future capacity.
Building Purposeful Relationships: Relating to people authentically with their best in mind.
Creating a Culture of Community: Gathering people to purpose and vision.
Making Intentional Impact: Intending to make a difference every day.
Thinking and Acting Strategically: Applying thoughts, words, and actions in service to the vision.
Applying Business Acumen: Demonstrating excellence in technical skills and stewarding the YMCA Business Model.
Innovating: Ability to know your environment, initiate and respond effectively to changing conditions.
Please note that evidence of a clear Police Information Check with Vulnerable Sector Search is a requirement
YMCA Calgary is an equal opportunity employer. Applicants must have legal authorization to work in Canada by way of Canadian Citizenship, Permanent Residency or a valid Canadian work permit. YMCA Calgary is currently not engaged in international recruitment efforts as we are required to demonstrate that we have exhausted all means of recruitment both locally and nationally.
Potential candidates will only be contacted if selected for an interview.
All applications are to be submitted online but for any position specific concerns or questions, please email careers@ymcacalgary.org

• Leading the seasonal staff recruitment process, including scheduling interviews and managing the intake of required paperwork from staff
• Providing excellent customer service including answering general inquiries and managing the camp email
• Administering the Camp Chief Hector fleet management systems, including vehicle checks, driver training and policy tracking, and checking that ecompliance forms match vehicle sign outs and actual vehicle use.
• Administering and approving summer camp subsidy requests
• Driving to the Exshaw post office 3 to 5 times a week, distributing incoming mail, processing outgoing mail
• Assisting with Camp Chief Hector facility booking system management and outstanding balances
• Ensuring the three Camp Chief Hector administration & photocopy areas are well stocked and organized; ordering new supplies as needed. Maintaining board room functionalities and AV at the Expedition Centre
• Supporting the Camp Chief Hector Reconciliation in Action work group bi-weekly in person meetings
• Working with IT to ensure telephone, printer / scanner / photocopier and internet systems are working properly
• May be required to assist with WCB case management, including checking in with staff and providing rides to appointments
• Providing shared leadership to the annual YMCA Let’s Raise & other special events
• Performing other duties as assigned by the General Manage