Capex & Fixed Asset Analyst

at  Pernod Ricard

CapEx and Fixed Asset Analyst
Your Manager: CapEx and Process Improvement Business Partner)
Team: CapEx and Process Improvement
Location: Glasgow We operate a hybrid working approach, which allows you to manage your time between home and office
Be part of something big
We are Pernod Ricard, a leading company in the global wines and spirits industry with over 19,000 employees globally. We own 16 of the world’s top 100 Spirits Brands and hold one of the most prestigious and comprehensive brand portfolios in the industry with 240 premium brands available in over 160 countries, including: Absolut vodka, Ballantine’s, Chivas Regal, Royal Salute, and The Glenlivet Scotch whiskies, Jameson Irish whiskey, Martell cognac, Havana Club rum, Beefeater, Malfy and Monkey 47 gins, Malibu liqueur, Mumm and Perrier-Jouët champagnes as well Jacob’s Creek, Brancott Estate and Campo Viejo wines.
Here in the UK

In the UK, Pernod Ricard is made up of 4 businesses:

• Pernod Ricard UK, which markets, sells and distributes our products in the UK market
• Chivas Brothers, the largest brand company in the Group, responsible for the production and management of our award-winning Scotch whisky portfolio
• Pernod Ricard Global Travel Retail, the global and EMEA home of the group’s duty free, air travel and cruises business.
• The Absolut Group, the brand owner of our global white spirits portfolio, whose Gin brand unit and Business Acceleration team sit in London.

We are an organisation of 2,000 employees in the UK, headquartered in London, in a brand-new office designed with sustainability, ‘conviviality’ and collaboration in mind. We also have offices in Scotland and various distilleries and production sites across the UK from Plymouth to London to Speyside.
Your new team
This position sits in our Chivas Brothers business. At Chivas Brothers, our 1,600-strong team across 27 sites is committed to upholding the heritage of Scotch and ensuring its sustainable future, as well as opening it up to new audiences across the globe.
The CapEx and Process Improvement Team have overall responsibility for CapEx (circa £200m p.a.) and Fixed Assets (GBV £861m).
This role will involve the responsibility for all CapEx and fixed asset queries whilst also assisting with the month end reporting and analysis. The successful candidate will be required to communicate with project managers, business partners and exec members.
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Your unique contribution
You will have the following main areas of responsibility:

CapEx & Fixed Asset Management:

• Capex: responsibility for the CAPEX/Fixed Asset mailbox to ensure all queries are being dealt with promptly by Business Partner and CFO. Maintaining rolling forecast for all Capex projects. Ownership of reconciliation and accuracy of Power BI reporting.
• Key point of contact for all queries within the scope of Capex and Fixed Assets. Liaising with Business Partners, Project Managers and Executive Directors.
• Additions: management of new projects in E1, liaise with the business to track and review project progress, complete transfers from CIP to correct asset category for fixed asset capitalisation, issuing relevant asset tagging where required.
• Disposals: maintain & review the disposal log to identify potential disposals, identify assets for disposal on asset register utilising Power BI, liaise with the business to ensure correct treatment of asset e.g. asset sale, asset scrap. Obtain appropriate approval before transacting on E1.

Monthly Reporting:

• Depreciation: Run the monthly depreciation calculation on E1 fixed assets module, review for consistency and accuracy, investigate any discrepancies and post to general ledger. Provide support to produce month end schedule and analyse variances to latest rolling forecast.
• Assist with producing month end schedules to support cash reporting, which includes Cash spend YTD and Fixed asset creditor, commentary v latest rolling forecast.
• Provide support to the Process Partner and Analyst for month end CAPEX reporting.
• Assist with reconciliation of balance sheet accounts.

Other broader responsibilities:

• Physical Verifications: 5 year rolling plan visiting 8 sites a year. Responsible for running the OBI extract by location for available assets, liaising with the site managers, arranging a site visit in order to verify sample assets. Once visit is complete, a disposal request is completed and approved by the relevant director it is then ready to be transacted in E1.
• Responsibility for the completion of quarterly Fixed Asset related National Statistics Returns.
• Provide support to the Process Partner and Analyst for consolidation of CAPEX for Rolling Forecasts.
• Provide support for requests from auditors at full year/half year audit. Ensuring all documentation is prepared in timely manner to satisfy auditor’s requirements.
• Provide support to Process Partner and Analyst as required for process improvements.
• Provide analysis for any other ad-hoc duties as required

Who you’ll be working with
Internally, you will collaborate with the Finance team as well as other teams across the organisation, including Engineering, Heritage and IT.
Externally, you will collaborate with the auditors.
Your blend of talent

This position could be right for you if you:

• Have a degree level education or equivalent.
• Have relevant finance experience and/or part qualified in a recognised accountancy qualification.
• Can work autonomously, managing your own priorities and meeting deadlines.
• Have ability to work on own initiative but also capable of operating effectively as a team player.
• Strong interpersonal and communication skills.
• Can develop effective relationships with key customers to provide a reliable and consistent customer service.
• Have strong IT skills and a continuous improvement mindset.

Our mix of benefits
For your health, we offer private medical insurance, income protection and a comprehensive Employee Assistance Programme.
Our lifestyle benefits include 28 days’ annual holiday, your employee pension, share incentive plan, season ticket loans, payroll giving and more!
You can access lots of gifts & discounts, including an allowance each year to spend on our brands in our staff shop and employee discounts from a range of high street retailers.
We have regular events in our very own office bar, employee-run networks, a culture of flexibility and trust and a variety of tools and resources to help you focus on your wellbeing and mental fitness.
Conviviality: the Pernod Ricard Way
We have our own way of doing things. We call it conviviality! It’s our way of being, and something unique you feel and experience when working for Pernod Ricard.
We’re committed to conviviality, and with this, you’ll be Proud to Belong to our Pernod Ricard family. You’ll be Empowered to Perform, supported to succeed, and acknowledged for the value you bring.
We combine all this with our Commitment to Care: we are unlocking the magic of human connection to transform our industry and make a positive impact on the world though our strong focus on sustainability and responsibility.
We’re committed to diversity and inclusion
People are at the heart of everything we do at Pernod Ricard and are the foundation of our collective spirit as ‘Créateurs de Convivialité’.
We promote diversity and inclusion throughout our business and supply chain. In our teams, we proactively foster a diverse work force and an inclusive culture – an environment where we can truly be ourselves.
We will assess your application for this role based on your skills, experiences and achievements, not your gender, age, ethnic or educational background or any other such factors. Please feel free to leave these off your CV and application form if you so wish.
Similarly, if you would like to discuss opportunities for flexible working or require accommodations or support to complete our application process, please let us know.
Responsible drinking
As ‘Créateurs de convivialité’, we want to turn social interactions into genuine and friendly experiences of sharing and wellbeing.
In our culture, we want to create diverse teams in which our differences contribute to our success. Therefore, all are welcome at Pernod Ricard, regardless of your religious beliefs or personal choices on the consumption of alcohol.
In our business, we work together with industry members, civil society, governments, local authorities and UN bodies to promote responsible drinking.
Job Posting End Date:
2024-11-28
Target Hire Date:
2025-01-01
Target End Date:
2025-01-0

• Physical Verifications: 5 year rolling plan visiting 8 sites a year. Responsible for running the OBI extract by location for available assets, liaising with the site managers, arranging a site visit in order to verify sample assets. Once visit is complete, a disposal request is completed and approved by the relevant director it is then ready to be transacted in E1.
• Responsibility for the completion of quarterly Fixed Asset related National Statistics Returns.
• Provide support to the Process Partner and Analyst for consolidation of CAPEX for Rolling Forecasts.
• Provide support for requests from auditors at full year/half year audit. Ensuring all documentation is prepared in timely manner to satisfy auditor’s requirements.
• Provide support to Process Partner and Analyst as required for process improvements.
• Provide analysis for any other ad-hoc duties as require