Capital Planning and Asset Lifecycle Program Manager

at  Presidio Trust

The Presidio Trust is seeking a Capital Planning and Asset Lifecycle Program Manager (Deferred Maintenance and Asset Replacement Program) within the Finance Division. The Presidio Trust is an innovative federal agency that stewards and shares the history, beauty, and wonder of the Presidio for everyone to enjoy forever. The ancestral homeland of the Ramaytush Ohlone, the Presidio was once a military post under three flags. Today, it is a surprising national park site spanning 1,500 acres at the Golden Gate. Its rare natural habits, inspiring views, and world-class trails are a local and global attraction. It is among the most biologically diverse parks in America and a popular destination with beaches, museums, restaurants, hotels, homes, and offices.
Reporting to the Director of Finance, the Capital Planning and Asset Lifecycle Program Manager provides overall leadership and direction in the execution of the Asset Maintenance and Replacement Program Policy and provides functional oversight of the Presidio Assets Reporting and Tracking System (“PARTS”) utilizing VFA software and related systems. This position is responsible for a framework that helps manage the integrated capital asset portfolio and provide financial integrity to cost out and track and asset replacements and deferred maintenance for the Presidio’s buildings, infrastructure, and landscape assets. The role collaborates closely with senior leaders to align on management of data, policies, procedures, and budgets that support the longevity and quality of Presidio assets.
Our ideal candidate is a skilled leader with strong experience in capital planning and asset lifecycle management. You excel at developing strategies to sustain and maintain large-scale assets, and you’re adept at managing asset-related systems such as VFA to track and forecast replacement needs and deferred maintenance.
You thrive in collaborative settings, working closely with senior leaders and cross-functional teams to ensure alignment on policies, procedures, and budget priorities. Your ability to oversee asset portfolios and lead diverse teams across an organization makes you a strong, respected leader. In addition, your passion for continuous improvement drives you to enhance processes, systems, and policies that contribute to the longevity and quality of the Presidio’s buildings, infrastructure, and landscape assets.
Experience with regulatory compliance, industry standards, and asset management software is essential, and you are adept at managing records, forecasting needs, and ensuring financial transparency. With a strategic mindset and a collaborative leadership style, you’re ready to make a lasting impact on the Presidio’s future.
This is a full-time position with benefits and a starting pay range of $161,928 to $177,185 for roles based in the San Francisco Bay Area. The starting base salary is dependent on the experience and qualifications of the candidate. Applications received by October 4, 2024 will receive first consideration.

REQUIRED QUALIFICATIONS

• Bachelor’s degree in finance, accounting, business administration, or a related field.
• A minimum of 12 years of experience in asset management, financial management, budgeting, and planning or a related field; OR
• A combination of education and experience that demonstrates the knowledge and skills necessary to perform the required work.
• Knowledge of facilities management practices and asset management principles.
• Experience with regulatory compliance and industry standards in maintenance and facilities management.
• Experience with asset management software (preferably VFA), data structures, and systems analysis.
• Strong analytical and data management skills, excellent leadership and team management abilities, and effective communication and collaboration skills.

DESIRED QUALIFICATIONS:

• A master’s degree is preferred.
• Knowledge of computerized asset tracking and other maintenance management systems (CMMS), such as Yardi or Maximo.

RESPONSIBILITIES

• Provide overall leadership and direction in the design, implementation and management of the Asset Maintenance and Replacement Program.
• Develop and advise management on strategies to manage asset replacement activities and deferred maintenance.
• Establish and maintain a standardized asset inventory and condition assessment of all fixed assets across the Presidio Trust’s portfolio.
• Oversee maintenance and management of the VFA system, ensuring its effective use in tracking and managing asset conditions, maintenance schedules, and replacement plans.
• Develop and maintain the control framework, including policies and procedures, to update VFA data from maintenance and construction projects, facility condition assessments, and quality controls to ensure accuracy of data for reliable forecasting and decision-making.
• Provide oversight to facility condition assessments performed by internal Trust staff or outside contractors to ensure they meet required standards by providing policy guidance, training, and compliance testing.
• Provide financial advice and support to the Asset Chiefs in developing and executing the Maintenance Management Plan and the Long-Range Implementation Strategy for asset maintenance and replacement.
• Manage organization records, process mapping, and documentation of cross-functional information requirements for PARTS, including how requirements from VFA are coordinated in work order systems.
• Provide insights into the life expectancy of all building systems and components for the annual and 5-year budget requirements in collaboration with key internal stakeholders.
• Responsible for consistency of financial reporting on maintenance and replacement activities, ensuring accuracy and transparency sufficient to financial planning decision.
• Present financial reports on asset replacement activities and deferred maintenance backlog to the Chief Financial Officer and other senior leaders sufficient to guide decision making, as well as Office of Management and Budget (OMB), and other governmental organizations as required.
• Develop, update and implement policies, procedures and formats for maintenance reporting. Ensure compliance with program-related policies and procedures, providing guidance and oversight to asset managers and staff leaders involved in maintenance and replacement activities.
• Provide guidance to senior management on best practice staffing structures to successfully manage assets and administer PARTS.
• Oversee training requirements that promote best practices for PARTS, including developing the appropriate in-house training materials, coordinating and scheduling training classes, providing training and/or identifying a qualified trainer and necessary training aids.
• Drive continuous process and systems improvement of the Asset Maintenance and Replacement Program that enhances efficiency and accuracy.
• Partner with the Enterprise Risk Manager to identify, quantify, and mitigate financial risks associated with Asset Maintenance and Replacement Program.
• Build and maintain matrixed reporting relationships with Management Analysts in Asset Chief Divisions, coordinating with Asset Managers and other staff supporting asset maintenance and replacement.
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

• Directly supervises a team of up to two full-time professionals with a matrixed reporting relationship to Management Analysts embedded in Divisions.
• Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include providing feedback, coaching, and guiding professional development of individual staff members; planning, assigning, and directing work; appraising performance; authorizing time off; addressing complaints and resolving problems; and as needed, interviewing, hiring, and training new employees.