Capital Planning Senior Project Manager

at  Worcestershire Acute Hospitals NHS Trust

For the full overview, please see the attached job description. Key Duties Due to the nature of the post, the post holder will be on occasions required as necessary to work at weekends and in the evenings. May be required to participate in Estates and Facilities On Call Management Rota Communications and Relationships To advise stakeholders on a number of options available in order to meet a project brief and to manage expectations in order to provide efficient patient care and demonstrate best practice and value for money. This may involve highly complex, sensitive or contentious information whereby the Project Manager will be tasked with obtaining agreement or cooperation for Project solutions that may not meet the Client Brief To act as a point of contact for Trust staff, consultants, contractors and representatives of other bodies To liaise with the contractors and/or representatives of user departments to ensure the smooth progress of building works and help to ensure that disruption to services in those departments is kept to a minimum.
To produce reports including programme/budget summaries with risks and escalations to Senior Managers, and the relevant Trust Boards to obtain approvals to proceed and funding. Engage where necessary, the aid of external consultants for professional guidance and the design of schemes and specialised sections within the schemes and ensure that compliance with the Trust standing order procedures is carried out when engaging these Consultants. Represent and/or negotiate on behalf of the Trust, with statutory authorities, Borough Councils and other professional bodies concerned with the schemes being undertaken. Analytical and Judgement To be responsible for providing information and recommendations to the Head of Capital Planning as part of the annual Capital Programme planning and the Estates five-year plan.
To monitor all areas of performance including design, technical information, compliance, programming and site management Lead the Post Project Evaluation of the Capital Project. To provide specialist knowledge across a range of works and building knowledge including all relevant construction related legislation, Health Building Notes and Technical Memorandum In the event of an external contractor or professional consultant not performing the Project Manager will be responsible for following the procedures and processes to minimise the impact and risk to the project programme, finances and the Trust and will be directly responsible for liaising with the external contractor to resolve the issues. Planning and Organisation To consider, assess and manage the impact of each project on the Trust strategy. Manage the transfer of services ensuring that all medical, paramedical, ancillary and FM contractors integrate smoothly and fully support the patient.
Liaising with maintenance managers and other estates managers concerning scheduling and the use of direct labour on schemes and for the specification of engineering plant. Planning and management of moves for departments within the Trust, including liaison with other departments such as Estates, IT, Domestic Services and Portering. To be responsible for ensuring a smooth integration with commissioning in respect of timescale and content Policy and Service development/ implementation To be responsible for updating departmental processes and procedures and to ensure successful implementation throughout the department. To develop, monitor and review the Trust policies and standards relating to design, construction, procurement methods and performance.
Ensuring full compliance to statutory regulations inclusive of HTMs, HBNs To implement legislation updates and amendments into Project processes and procedures and to partake in regular continued Professional Development training as necessary to the role. Responsibilities for Finance and Physical resources To ensure that schemes are brought in on time and on budget. To ensure compliance with financial procedures and Standing Financial Instructions. To have responsibility for budgets and be a signatory for cost centres as agreed with the Head of Capital Planning To appoint and manage and be responsible for external professional consultants and contractors within an authorised budget as a Budget Holder within limits agreed with the Directorate To procure services, building works and assets by selecting suppliers within delegated budgets.
To ensure that the procurement arrangements represent best value for the Trust. To identify cost pressures within individual projects and in conjunction with the Head of Capital Planning take action as appropriate. Responsible for generation of Purchase Orders (PO) for services, and signing POs to an agreed delegated level of value. Managing regular contractor and professional consultant performance reviews To be responsible for co-ordinating the commissioning team activities, ensuring all relevant operational managers are involved in the commissioning process and have ownership of its objectives.
To motivate, develop, direct and support in-house labour, external consultants and contractors To be directly responsible for and manage teams of external professional consultants as required for each project. To provide guidance and leadership to Trainee Project Managers. Review at regular intervals to ensure that statutory updates are incorporated into policies and procedures, and be responsible for updating the team Information resources To organise and produce regular progress minute meetings and reports with project teams including the production of initial scheme programme report to inform clients of progress etc. To scrutinise and quality control all documentation including development drawings and specifications issued to the Trust by external professionals.
To Quality Assess and ensure that the technical manuals and operational policies for the new building are complete, compliant and formally handed over to operational management. To be responsible for the production of design and tender documentation relating to all projects within the Project Managers portfolio of Capital Projects. To produce a full suite of project documentation for all projects To ensure building and hospital site plans are updated following project work, in both hard copy and computer (CAD) files with the Estates Information Manager. To liaise with the internal audit directorate to ensure that proper procedures and audit trails are carried out throughout the management of schemes.
Quality To manage and lead a portfolio of Capital Projects from project briefing through to completion of works on site. To monitor the performance and information provided by external professional consultants and building contractors against relevant legislation, contracts, Health and Safety, project delivery, compliance issues and report back to the Head of Capital Planning, Divisional Leads and Procurement as and when necessary. To set up and lead Capital Project boards in order liaise with clients and prepare design briefs to ensure quality and best value procedures for managing the schemes. To record any derogations from Statutory and Non statutory Guidance and Regulations and to communicate and advise on these derogations with Clinical Leads, Divisional Leads and the necessary Trust Boards.
Physical effort To support full site and building surveys and audits and preparation of manual and digital drawings, specifications and tender documents for a portfolio of Capital projects including the compliance of C.D.M. regulations which are required for construction and refurbishment schemes and all other statutory building and health building regulations To conduct site visits during the works in line with Health and Safety requirements, to provide assurance of progress, montioring of adherence to policy/procedures and regulations and resolve issues Mental/ Emotional Effort To manage and perform with multiple deadlines and meet all pre-established timeframes. To be responsible for managing external contractor and professional consultant grievances in line with Estates procedures and processes and the relevant governing institution (i.e. RICS, RIBA, CIOB, etc.) Improving Diversity and Inclusive Recruitment: As part of the Trust’s aim to improve diversity across the Trust, positive action is being taken and all applications for this post from BAME, Disabled and LGBT+ candidates can request to be considered under an expanded Guaranteed Interview Scheme if they meet the minimum criteria as specified in the person specification for this role.
Applicants will be prompted in the application form to declare if they wish to be considered under this expanded Guaranteed Interview Scheme, and their response would be visible to the Shortlisting Panel. If you have any queries about expanded Guaranteed Interview Scheme, please contact Rob Saunders (HR Manager - Recruitment) in confidence via email robert.saunders1@nhs.ne

Please refer the Job description for details