Career Management - Administration Support

at  Ministry of Defence

JOB SUMMARY

Air Command is the Headquarters for the Royal Air Force, and the Career Management directorate is responsible for apportioning workforce to fill job roles, ensure appropriate conditions of service and balance business need with personal aspirations where possible. Career Management sits within the Director People AOR.
The role of the Administrative Support is to assist the Career Managers in the delivery of Career Management. The workforce is made up of a range of military ranks, and Civil Servants.
Where business needs allow, some home-based working will be supported. This is a non-contractual arrangement where all office-based employees will be expected to spend 60% of their working time in office, subject to capacity and any required reasonable adjustments.
The position is advertised at 37 hours a week. However, part time would be considered in line with business needs.

JOB DESCRIPTION

The role of Administrative Support is responsible for:

• Conduct all activity in accordance with Standards and Evaluation as prescribed process.
• Operate JPA effectively.
• Raise Assignment Orders.
• Conduct data quality checks/rectifications and signpost areas of issue to relevant Career Managers.
• Maintain and update all relevant Career Management spreadsheets and records.
• Assist Career Managers in preparing for promotion boards as necessary; production of pre-boarding spreadsheets in-line with eligibility criteria.
• Assist with electronic filing/edossier processing.
• Signpost service personnel to core Career Management policy or relevant Career Manager.
• Schedule Open Door Interview sessions between Career Manager and Service Personnel.

BEHAVIOURS

We’ll assess you against these behaviours during the selection process:

• Communicating and Influencing
• Working Together
• Delivering at Pace

Benefits

Alongside your salary of £26,235, Ministry of Defence contributes £7,600 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Things you need to know

NATIONALITY REQUIREMENTS

Open to UK nationals only.

The role of Administrative Support is responsible for:

• Conduct all activity in accordance with Standards and Evaluation as prescribed process.
• Operate JPA effectively.
• Raise Assignment Orders.
• Conduct data quality checks/rectifications and signpost areas of issue to relevant Career Managers.
• Maintain and update all relevant Career Management spreadsheets and records.
• Assist Career Managers in preparing for promotion boards as necessary; production of pre-boarding spreadsheets in-line with eligibility criteria.
• Assist with electronic filing/edossier processing.
• Signpost service personnel to core Career Management policy or relevant Career Manager.
• Schedule Open Door Interview sessions between Career Manager and Service Personnel