Career Opportunities: Receptionist / Administrator (17835)

at  Brewin Dolphin

RBC BREWIN DOLPHIN IS ONE OF THE UK’S LEADING INDEPENDENT PROVIDERS OF DISCRETIONARY WEALTH MANAGEMENT. WE OFFER AWARD-WINNING PERSONALISED WEALTH MANAGEMENT SERVICES THAT MEET THE VARIED NEEDS OF OVER 100,000 ACCOUNT HOLDERS, INCLUDING INDIVIDUALS, CHARITIES, AND PENSION FUNDS.

We specialise in helping clients protect and grow their wealth by creating financial plans and investment portfolios that meet personal and professional ambitions and aspirations. Our services range from a simple execution only online service to bespoke discretionary investment management including retirement planning.

QUALIFICATIONS AND EXPERIENCE:

• 1+ years’ experience in a similar role
• Relevant business administration/support qualifications
• Fluent English
• Ability to prioritise tasks accordingly, and escalate issues as required.
• Ability to anticipate change and be flexible in shifting priorities to demand.
• Proven administration competence, excellent attention to detail.
• Ability to work on own initiative and as a team member
• Good communication, organisational and interpersonal skills
• Positive, friendly approach with the confidence to deal with people at all levels

ABOUT THIS ROLE:

We have a fantastic opportunity for a 6 month contract to cover our front office team. You will be supporting with administration and receptionist duties in our Dublin office.

KEY RESPONSIBILITIES:

• Handling telephone enquiries and ensuring they are dealt with effectively
• Dealing with incoming post-and distributing to office
• Dealing with the outgoing post- franking/DHL/ Courier
• Ensuring Covid protocols are in place- if required HSA training and pre-return to work forms
• Coordinating Desk Bookings
• Coordinating Meeting Room Bookings
• Coordinating parking
• Meeting and greeting clients, ensuring rooms are ready and organising refreshments
• Organising lunch for inhouse meeting
• Building access cards
• Filing and scanning
• Preparing Mail Merge Letters
• General office duties –ensuring kitchen supplies and stationary supplies are fully stocked etc
• This list is not exclusive and you may be requested to carry out additional duties to those above
• Deliverables produced to a high standard, meeting agreed deadlines and effectively managing stakeholder expectations.
• Demonstrate and encourage continuous improvement and innovative thinking; identify and correct shortfalls in performance levels.