Case Administrator

at  US Courts

CONDITIONS OF EMPLOYMENT

Applicants must be United States citizens or lawful permanent residents actively seeking citizenship. The position is subject to mandatory Electronic Funds Transfer (direct deposit) for salary payment.
Judicial Branch employees are “At-Will” employees and, as such, may be terminated with or without cause. It is the policy of the Court that all new personnel are hired for a twelve-month initial probationary period, at the end of which time their work and progress will be evaluated. All employees are required to adhere to the “Code of Conduct for Judicial Employees,” Click here to view.
Judiciary employees are entitled to benefits similar to those of other government employees including paid annual and sick leave, paid holidays, health and life insurance, a flexible benefits program, a portable retirement plan with matching contributions, flexible work schedule, and a professional environment.

QUALIFICATIONS

Candidates must have at least two years of specialized experience for placement at salary levels above minimum.

SPECIALIZED EXPERIENCE:

Progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.

PREFERRED QUALIFICATIONS:

Familiarity with legal terminology and procedures as well as proficient computer skills, i.e., word processing, is preferred. Prior work experience in a municipal, county, state, or federal court is also preferred. Additionally, a bachelor’s degree and/or paralegal certificate from an accredited institution is preferred.

EDUCATION

This job does not have an education qualification requirement.

DUTIES

Case Administrators are responsible for maintaining and processing information and managing the progression of cases from opening to final disposition in accordance with approved internal controls, procedures and rules. A Case Administrator must be detail-oriented, self-motivated, and well organized. A Case Administrator must also be able to multitask, possess integrity and the ability to maintain confidentiality, demonstrate problem solving skills and judgment, and have a positive, professional customer-focused attitude. Case Administrators work in a fast-paced team environment and report to the Case Administration Supervisor. Click here to view a brief video about case administrator positions in the United States Courts. Please note that more than one position may be filled through this announcement.

REPRESENTATIVE DUTIES

• Open cases upon receipt of initial documents.
• Review documents to determine conformity with appropriate rules, practices, and/or court requirements, as well as process documents meeting these requirements.
• Scan and convert documents as needed into imaged files.
• Enter pleadings, petitions, motions, and orders in the Case Management/Electronic Case Files (CM/ECF) system.
• Monitor reports to ensure accurate and timely case progression.
• Issue court orders and notices to interested parties.
• Prepare cases for closing by examining records to ensure that all necessary orders have been entered and proceedings completed.
• Provide case information to judges, court staff, attorneys, litigants, and the public.
• Perform other duties within the Clerk’s Office as assigned.