Casual Administrative Support Clerk - To garner applications

at  College of New Caledonia

EXISTING CNC CUPE Employees:
For all Administrative postings please disregard the following statement. For CUPE postings please refer to Article 9.01 (d) of the CUPE Collective Agreement to ensure you have met the eligibility requirements to apply to CUPE competitions.
Employment Status Part Time Employment Type Casual Job Summary
Under the direction of the Regional Principal and Associate Regional Principal, this position is responsible for supporting, implementing and reporting on a variety of administrative positions in support of academic/educational operations. This position serves a number of areas on this campus with duties specific to each location.
Specific Duties

Core duties may include:

• Typing of correspondence, handouts and other documents
• Assist in course support arrangements such as room booking and supply orders;
• Establish and maintain data bases of students
• Phone market to prospective students from the data bases or enquiry list
• Follow up with students who have completed programs
• Photocopy and general program support
• General office duties to include answering phones and public enquiries, mail, records and filing maintenance
• Maintaining equipment/resources inventory
• Gather and distribute program reports
• Front-line service (telephone and desk), answer incoming calls and respond to in-person clients; respond to enquiries or refer appropriately, follow up where /as required;
• Communicate timely and effective information regarding CNC Lakes region programs, courses, and services;
• On-going orientation – maintain awareness and current information regarding all CNC Lakes region programs and services
• Provide/facilitate access to CNC Lakes region support services that promote student/client success
• facilitate/provide registration and other student services that meet client and institution needs
• Registration – assist with, accept, and process the registration and withdrawal of students in CNC courses;
• Sponsorship/financial aid – assist students with filling out applications for sponsorship and/or financial aid applications, refer questions as appropriate and follow-up as required;
• Support service appointments; schedule and arrange appointments with counselor, academic advisor, and other CNC support service staff, following up as required;
• Liaise with PG Admissions for all registration and enrolment procedures regarding student information and status; meet PG Admissions processing requirement and deadlines;
• Process all student purchases: (tuition, textbooks, refunds, etc., following established procedures
• When required, administer EMATs and assessments from internal other institutions
• Program support in the way of producing participation certificates and forms for students
• Shipping and receiving of supplies, equipment, textbooks, intercampus shipments and courier deliveries.
• Collect and receipt fees, including manual receipts for textbooks, Prince George registration and tuition (other campuses if applicable), transcript fees and miscellaneous bookstore items such as clothing and school supplies.
• Prepare class lists for full and part time courses
• Responsible for the work and duties for the accounts payable at the campus including maintaining filing of all pending and completed documentation; ensuring all month/year end information is compiled and entered correctly; and ensuring petty cash disbursements, bank deposits, and invoicing are completed following existing college procedures and guidelines
• Ensure monthly procurement purchase card processes, including tracking approved purchase card transactions are completed, as well as prepare and ensure accuracy for reports
• Ensure contracts, purchase orders, agreements, and requisitions are entered in colleague, have budget codes, appropriate signatures, and are accompanied by necessary documents
• Maintain necessary financial tracking and record keeping for college and external contracts (as per funder and college requirements)
• You will be part of a team actively engaged in contributing to and accomplishing the vision, mission, and goals of the College and in supporting the aspirations and needs of our learners and communities.
• You will promote a positive work atmosphere and communicating in a professional manner that demonstrates mutual respect with students and colleagues.
• Other related duties as assigned.

Skills & Qualifications

• High School completion or equivalent plus additional advanced courses in office or business administration or ABT Certificate.
• 2 years or more of current and related work experience.
• Ability to set priorities and organize own workload, flexible to changing priorities
• 90% accuracy typing at 40 wpm minimum
• familiarity with basic office machines
• good communication skills
• data entry/computer skills experience
• ability to maintain confidentiality

Band E Grade NA Salary 31.43 per hour Location Quesnel CNC Campus Quesnel Province BC Country Canada Department Academic
Posting Detail Information

• Typing of correspondence, handouts and other documents
• Assist in course support arrangements such as room booking and supply orders;
• Establish and maintain data bases of students
• Phone market to prospective students from the data bases or enquiry list
• Follow up with students who have completed programs
• Photocopy and general program support
• General office duties to include answering phones and public enquiries, mail, records and filing maintenance
• Maintaining equipment/resources inventory
• Gather and distribute program reports
• Front-line service (telephone and desk), answer incoming calls and respond to in-person clients; respond to enquiries or refer appropriately, follow up where /as required;
• Communicate timely and effective information regarding CNC Lakes region programs, courses, and services;
• On-going orientation – maintain awareness and current information regarding all CNC Lakes region programs and services
• Provide/facilitate access to CNC Lakes region support services that promote student/client success
• facilitate/provide registration and other student services that meet client and institution needs
• Registration – assist with, accept, and process the registration and withdrawal of students in CNC courses;
• Sponsorship/financial aid – assist students with filling out applications for sponsorship and/or financial aid applications, refer questions as appropriate and follow-up as required;
• Support service appointments; schedule and arrange appointments with counselor, academic advisor, and other CNC support service staff, following up as required;
• Liaise with PG Admissions for all registration and enrolment procedures regarding student information and status; meet PG Admissions processing requirement and deadlines;
• Process all student purchases: (tuition, textbooks, refunds, etc., following established procedures
• When required, administer EMATs and assessments from internal other institutions
• Program support in the way of producing participation certificates and forms for students
• Shipping and receiving of supplies, equipment, textbooks, intercampus shipments and courier deliveries.
• Collect and receipt fees, including manual receipts for textbooks, Prince George registration and tuition (other campuses if applicable), transcript fees and miscellaneous bookstore items such as clothing and school supplies.
• Prepare class lists for full and part time courses
• Responsible for the work and duties for the accounts payable at the campus including maintaining filing of all pending and completed documentation; ensuring all month/year end information is compiled and entered correctly; and ensuring petty cash disbursements, bank deposits, and invoicing are completed following existing college procedures and guidelines
• Ensure monthly procurement purchase card processes, including tracking approved purchase card transactions are completed, as well as prepare and ensure accuracy for reports
• Ensure contracts, purchase orders, agreements, and requisitions are entered in colleague, have budget codes, appropriate signatures, and are accompanied by necessary documents
• Maintain necessary financial tracking and record keeping for college and external contracts (as per funder and college requirements)
• You will be part of a team actively engaged in contributing to and accomplishing the vision, mission, and goals of the College and in supporting the aspirations and needs of our learners and communities.
• You will promote a positive work atmosphere and communicating in a professional manner that demonstrates mutual respect with students and colleagues.
• Other related duties as assigned