Catering and Event Coordinator

at  Procom

Catering & Event Coordinator On behalf of our client in the Consulting Sector, Procom is looking for a Catering & Event Coordinator

Catering & Event Coordinator – Job Description

• Reporting to the Office Services Manager, this position will include providing catering and event coordinating support to the office location
• This position requires a self-motivated individual with excellent organizational skills and communication skills
• The Catering and Events Coordinator is required to collaborate effectively with all internal clients and is responsible for the overall in-office client (guest) experience
• Manage all Eptura Catering Requests (new requests, edits, cancellations, dietary restrictions, quantities)
• Validate request specifications with requestors (quantity, dates, order, event details, client information)
• Closely collaborate with the Receptionist and AV coordinator in managing meeting room logistics (furniture set up, meeting start and end time, meeting agenda, special requirements)
• Manage the logistics of complex catering events
• Prepare and update the food and beverage tracking sheet
• Research menus and caterers and place orders according to requirements (to meet budgets)
• Preparation of conference rooms for internal and client meetings of various sizes
• Preparation of coffee for client and staff meetings
• Clearing meeting rooms after meetings
• Coordinate and manage all invoices pertaining to events to ensure accurate costing
• Validate information and coding for invoices needed in e-payables (finance)
• Order meals for next day catering requests

• Coordinates and manages relationships with catering and other vendors

• • Collaborate with Admin Services and MES teams with recommendations on catering, restaurant, event related requests (concierge service)
• Coordinate the planning and execution of small on-premises client events and collaborate with the Admin Services team to respond to specific requests
• Assists internal clients on events to determine the parameters, procedures and deliverables for an event
• Coordinates the ordering and delivery of event equipment (including furniture, service and catering equipment, etc.)
• Sourcing required services and vendors both internally and externally to best execute events and follow necessary policies
• Manage event logistics including service staff before events
• Coordinate logistics with AV Coordinator (follow tight agenda schedule)
• Maintains a visible role within the Firm and to outside parties, including suppliers and other industry professionals;
• Uses strong interpersonal and problem-solving skills to produce exceptional events;
• Maintains contacts and network opportunities within the event planning profession;
• Works in a collaborative team atmosphere to provide event support, ideas and solutions
• Track alcohol inventory and ensure adequate supply is available to meet requests
• Other duties as required
• Clearing and loading of dishwashers, restocking cupboards
• Overall cleanliness of kitchen and appliances
• Report any maintenance issues to the facilities coordinator
• Order coffee and kitchen supplies according to inventory & validate with product delivered
• Refill coffee supplies in coffee stations around the office and ensure overall cleanliness in them
• Ensuring kitchen equipment is working properly including coffee equipment
• Place service calls when equipment needs to be repaired or replaced
• Occasional reception desk coverage (breaks, lunch, vacations)
• Occasional hostess duties for both internal and external events (greeting and registration of guests)
  Catering & Event Coordinator – Assignment Start Date ASAP – 6 months to start
  Catering & Event Coordinator – Assignment Location Calgary, AB – Work Onsit

Please refer the Job description for details