Central Processing Assistant (Purchase Ledger Clerk)

at  Diocese of Chelmsford Vine Schools Trust

Central Processing Assistants
We are currently looking one full time Central Processing Assistant to join our current team of eight, to complete the Purchase Ledger administration for all 21 of our schools, within our Trust. This role is based in Chelmsford, Essex, CM1 1AT, with three days of remote working from home per week. This role will will be subject to safer recruitment procedures which will include an advanced DBS check.
37 hours per week - Monday to Thursday 8am to 4pm Friday 8am to 3:30pm. Annual Leave of 24 days, plus bank holidays. Includes LGS pension.

PLEASE NOTE THERE IS NO ONSITE PARKING.

We are entering an exciting phase in our development as a MAT, and part of our growth plan involves the development of the operational, non-educational aspects of the Trust.
The ideal candidate will:
· Have ambition, enthusiasm and the desire to make a difference;
· Can demonstrate excellent organisation and communication skills;
· Work well as part of a team;
· Be committed to the ethos and aims of a Church School Trust.
Company description
The Vine Schools Trust is a multi-academy trust responsible for 21 schools within the Essex area. The Central Team is united by their commitment to the principles of the trust and a common belief in the benefits of working collaboratively.
Job description
Job Title Central Processing Assistant
(Purchase Ledger Administrator)
Essex Local Government Pay Scale 4 point 7, £25,584 per annum
Reports to Central Processing Team Leader
Liaison with:
Senior Finance and Compliance Manager, Finance Partner, Administration Assistant, Trust Coordinator
Job Purpose
To provide financial support to the schools within the Vine Trust by completing the purchase ledger centrally
Duties
All aspects of purchase ledger
o Completion and processing of orders and requisitions using the Trust Financial Accounting Systems
o Raise new supplier accounts, complying with Trust Financial Regulations
o Assisting with Academy and Supplier queries, as and when required by telephone and e-mail
o Verify delivery of goods and enter GRN’s into the Trust Financial Accounting
Systems
o Enter invoices onto the Trust Financial Accounting Systems
o Prepare invoices for payment ensuring that delivery notes and invoices match with authorised orders
o Check suppliers’ statements, as and when received.
o Process Supplier refunds into the Trust Financial Accounting Systems
o Run Aged Creditors Report weekly and monitor disputed invoices
o Comply with the Trust Financial Regulations
o Monitor and action enquiries and instructions made via designated finance mailboxes
o Identify and liaise with suppliers
o Enter income/expenditure onto relevant systems, as appropriate
o Undertake document scanning, as and when required
o Enter staff expenses onto the Trust Financial Accounting Systems
o Process staff expenses payments
o Raise invoices
o Regular tasks will be allocated across team members on a rotational basis
General
o To participate in the performance and development review process, taking personal responsibility for identification of learning, development and training opportunities in discussion with line manager
o To comply with individual responsibilities, in accordance with the role, for health & safety in the workplace
o Ensure that all duties and services provided are in accordance with the
School’s Equal Opportunities Policy
o The Vine Trust Board is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share in this commitment
o The duties above are neither exclusive nor exhaustive and the post holder may be required by the Director and Finance and Operations to carry out
appropriate duties within the context of the job, skills and grade
Person Specification Central Processing Assistant
Qualifications & Experience
Specific qualifications & experience -Experience of a financial support role NVQ level 1 or equivalent
Knowledge of relevant policies and procedures - General understanding of financial policies and procedures
Literacy - Basic reading and writing skills
Numeracy - Ability to count and undertake basic calculations
Technology - Ability to use a range of financial and administrative IT packages
Communication
Written - Ability to complete inventories and returns accurately
Verbal - Ability to exchange verbal information clearly and accurately
Languages - Seek support to overcome communication barriers
Negotiating - Ability to negotiate effectively to achieve best outcomes
Working with others
Working with partners - Establish effective relationships with those working in and with the Academies and Trust
Relationships - Ability to establish rapport and respectful and trusting relationships with staff and suppliers
Team work - Ability to make a distinctive contribution to the work of a team
Information - Contribute to the development and implementation of effective systems to share and safeguard information
Responsibilities
Organisational skills - Good organisational skills
Ability to remain calm under pressure
Time Management - Ability to plan and manage own time effectively
Accuracy - Demonstrate an ability for accuracy and attention to detail
Creativity - Demonstrate a creative approach to work
General
Equalities - Demonstrate a commitment to equality
Health & Safety - Basic understanding of Health & Safety
Child Protection - Understand and implement child protection procedures
Confidentiality/Data Protection - Understand and comply with procedures and legislation relating to confidentiality
CPD - Demonstrate a clear commitment to develop and learn in the role

Work remotely

• Hybrid

Job Types: Full-time, Permanent
Pay: £25,584.00 per year

Benefits:

• Company pension
• Sick pay

Schedule:

• Monday to Friday

Work Location: In person
Application deadline: 31/01/2025
Reference ID: CP

Please refer the Job description for details