Centre Coordinator - Centre for Global Governance and...

at  Chatham House

Description
Chatham House, the Royal Institute of International Affairs, is a world leading independent policy institute based in London. As a global think tank, our mission is to help build a sustainably secure, prosperous and just world.
The Centre Coordinator will play a key role in supporting an exciting schedule of activities and outputs by providing coordination across financial administration, events, publications and research projects and proposals across research programmes in the newly-formed Centre for Global Governance and Security which brings together four existing programmes (International Security, International Law, Global Health Security, and Digital Governance).
We are an equal opportunity employer; we value diversity and do not discriminate on the basis of protected characteristics. We encourage applications from all backgrounds. If there is anything we can do to improve your experience or support you or if you require a reasonable adjustment to help with your application, please get in touch with us at HR@chathamhouse.org.
Main Duties and Responsibilities
Delivery
Deliver on administrative processes, including but not limited to: general maintenance of office systems; financial administration (e.g. raise and process invoices, process expense claims and credit card statements, maintain financial records); administration of CRM database and maintaining data in compliance with GDPR processes; administration of Associate Fellowships and Consultancies.
Support proposal development and project management by assisting with budgeting, financial reporting and other requirements.
Publications and communications: collate outputs for newsletters and other communication materials; promote Centre outputs, including publications, digital outputs and events; support with managing social media channels; maintaining website pages; coordinate production of research publications and keep records up to date.
Coordinate events, including room bookings, coordinating attendance, travel and accommodation, and provide other logistical support as needed; represent the Centre at meetings of the Events Working Group.
People
Collaborate with colleagues, funders and partners to ensure effective coordination and communication of plans, progress, and outcomes.
Ensure timely internal communications on activities and news amongst staff, consultants, and Associate Fellows.
Build positive relationships with colleagues and create a positive working culture, ensuring good practice is shared and embodying the institute’s high-quality standards.
Follow the Institute’s and funders’ requirements on administrative and reporting tasks.
Direct support to the Centre Manager and Leads.
Strategy
Assist the Centre Manager and Leads in producing financial forecasts.
Support Centre and Institute-wide initiatives to improve efficiencies and effectiveness of activities.
Contribute to the delivery of the Chatham House EDI strategy.
Person Specification
Essential Skills and Experience
Outstanding administration, coordination and organisational skills.
Excellent attention to detail and able to work under tight timeframes whilst balancing various tasks.
Excellent written and verbal communication skills.
Experience in coordinating and delivering high-quality events for online meeting platforms and for large in-person events.
Experience using digital communication channels eg. X and email promotion tools.
Experience with budgeting and financial reporting.
A collaborative approach, able to form positive working relationships with people at all levels, internally and externally.
Good IT skills and familiarity with Office 365 suite (inc. MS Teams, Word and Outlook).
Good command of Excel.
Desirable Skills and Experience
Experience working with databases/CRM software.
Experience working in a similar organisation.
Good general knowledge of global affairs and an interest in global governance.
Benefits
Benefits include approximately 37 days of annual leave (including public holidays and Chatham House closure days), pension salary exchange, employee assistance programme, parental leave, flexible working and other benefits designed to suit your lifestyle. All of this, in a professional, engaging and intellectually stimulating environment.
Salary: £32,500 per year.
Contract: Full-time, Permanent.
Location: Hybrid (Office/Home), minimum 2 days in the office per week.
Application closing date: Monday 25 November 2024 (Midnight, UK time). You will be notified of the status of your application within 4 weeks of the role closing.
Please avoid using AI for your application, we want to hear from you! We can tell the difference between a genuine answer and an AI-generated one. Using AI will run the risk of your application being disqualified.
The Job Description as outlined above will not be available once the closing date has passed. Please ensure you keep a copy for your records

Please refer the Job description for details