CEP Accounting Administrator

at  Holland Bloorview Kids Rehabilitation Hospital

Join us in building a world of possibility! Holland Bloorview Kids Rehabilitation Hospital is Canada’s largest pediatric rehabilitation hospital. We are a top 40 Canadian research hospital that is fully affiliated with the University of Toronto, and we serve over 8,500 families annually.
Our vision is to support the most meaningful and healthy futures for all children, youth and families. Providing both inpatient and outpatient programs and services, Holland Bloorview is renowned for its expertise in partnering with clients and families to provide exceptional care and is the only organization to ever achieve 100 per cent in three successive quality surveys by Accreditation Canada.
Holland Bloorview has won numerous awards including Greater Toronto’s Top Employers, Canada’s Top Employers for Young People and Canada’s Most Admired Corporate Cultures. We offer an inspiring, inclusive, innovative, and collaborative work environment with competitive compensation and benefit packages and programs that support ongoing learning and professional growth.
The CEP Accounting Administrator provides financial support to the CEP Program Manager and oversees a variety of tasks including month end reporting, invoicing, receivables, payables, refunds, and 3rd party commitments. Reporting to the Manager they support day to day financial operations and month/year-end financial activities.The Centralized Equipment Pool, located at 20 Banigan Dr, East York, ON, supports 26 Augmentative and Alternative Communication (AAC) clinics across Ontario providing communication equipment to clients.

Key Responsibilities

• Prepare, produce, and approve client, ADP and 3rd party invoices.
• Prepare and reconcile A/R, A/P and the G/L.
• Prepare AP vouchers against completed and received Purchase Orders.
• Perform CEP’s month-end procedures.
• Prepare and promptly submit monthly general ledger (G/L) summaries to HBKR finance team.
• Responsible for full cycle accounts receivables of leasing and sales clients.
• Reconcile Client A/R balances with IS balances, crediting, or debiting client accounts as per leasing activity.
• Liaises with clients/families, clinics, and 3rd party funders to inquire about payments and answer billing related questions.
• Assesses system-generated reports regularly to identify outstanding payments.
• Advise leadership on potential non-collectable payments from delinquent clients.
• Prepare and reconcile refund requests from clinics.
• Reactivates delinquent clients when appropriate.
• Monitors payments by the Assistive Devices Program.
• Assists with the development of policy and procedures, and the on-going maintenance of the 4D information system.
• Collaborate with Program Assistant about payments from clients and 3rd party funders.
• Collaborates with Leadership and Purchasing agent to prepare and maintain capital expenditure schedule.
• Analyze financial reports and variances against budgets and provide explanations.
• Forecast spending and report findings to CEP Program Manager.
• Support HBKR finance in preparing required financial reporting documentation for ADP.
• Support various audit activities including preparation of documents, reports and responding to queries.
• Maintains and files CEP finance records regularly.
• Other duties as assigned.

Qualifications

• Sound knowledge of accounting principles, practices, and information system operation as required through a college or University graduation in Accounting, Commerce, or Business Administration.
• Financial accounting experience as an asset.
• Superior knowledge and use of spreadsheets and general accounting software.
• Superior analytical skills.
• Fully proficient in Microsoft Office.
• Flexible and able to balance multiple priorities with a strong attention to detail.
• Excellent communication skills both oral and written.
• Demonstrated ability to work independently, following defined operational procedures.
• Demonstrated ability to work as a member of a coordinated team.

• Prepare, produce, and approve client, ADP and 3rd party invoices.
• Prepare and reconcile A/R, A/P and the G/L.
• Prepare AP vouchers against completed and received Purchase Orders.
• Perform CEP’s month-end procedures.
• Prepare and promptly submit monthly general ledger (G/L) summaries to HBKR finance team.
• Responsible for full cycle accounts receivables of leasing and sales clients.
• Reconcile Client A/R balances with IS balances, crediting, or debiting client accounts as per leasing activity.
• Liaises with clients/families, clinics, and 3rd party funders to inquire about payments and answer billing related questions.
• Assesses system-generated reports regularly to identify outstanding payments.
• Advise leadership on potential non-collectable payments from delinquent clients.
• Prepare and reconcile refund requests from clinics.
• Reactivates delinquent clients when appropriate.
• Monitors payments by the Assistive Devices Program.
• Assists with the development of policy and procedures, and the on-going maintenance of the 4D information system.
• Collaborate with Program Assistant about payments from clients and 3rd party funders.
• Collaborates with Leadership and Purchasing agent to prepare and maintain capital expenditure schedule.
• Analyze financial reports and variances against budgets and provide explanations.
• Forecast spending and report findings to CEP Program Manager.
• Support HBKR finance in preparing required financial reporting documentation for ADP.
• Support various audit activities including preparation of documents, reports and responding to queries.
• Maintains and files CEP finance records regularly.
• Other duties as assigned