Challenge Events Project Manager - Fixed Term Contract

at  Comic Relief

COMIC RELIEF

Employment Type Contract Until March 31st 2025
Location Hybrid · London, City of, UK 2 days a week in our London Office
Salary £36,240 - £38,865 (GBP)
Team Fundraising

Seniority Mid-level

• Closing: 11:55pm, 17th Nov 2024 GMT

JOB DESCRIPTION

This role is offered on a hybrid contract giving you the opportunity to also work from home 3 days a week.
Comic Relief reserves the right to close the role early if a large number of applications are received.

ESSENTIAL SKILLS AND COMPETENCIES:

• Demonstrable experience of the coordination and management of high-profile projects and events involving multiple stakeholders and partners in high pressure environments
• Strong organisational and time management skills – planning, managing, monitoring and prioritising
• Excellent administration skills
• Skilled user of Microsoft applications including Word, Excel, Powerpoint and Outlook
• Collaborative worker who with experience of managing teams
• Skilled communicator who can effectively build relationships at all levels and
• Effective relationship builder with great communication skills
• Ability to use initiative and remain calm under pressure
• Resilient and calm under pressure with the ability to stay the course during the height of delivery

DESIRABLE SKILLS AND COMPETENCIES:

We would love to hear from candidates who have any or all of the following:

• Experience managing or supporting the delivery of competitive sporting events, public participation events, music events or festivals
• Production management experience
• Experience working in charity or public fundraising

Don’t meet every single requirement? Studies have shown that women and people of colour are less likely to apply to jobs unless they meet every single qualification. At Comic Relief we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

PURPOSE OF JOB:

As Challenge Events Project Manager, you’ll be responsible for supporting the Fundraising Events Lead in the management and delivery of high-profile celebrity broadcast challenges as part of the Red Nose Day 2024 campaign. You will assist with the management of internal project team activity and the coordination and management of all aspects of challenges, both during the planning phase and throughout the delivery of the live event on the ground. Depending on the scale of the final portfolio, you may be required to lead the delivery of one of the live Challenge Event projects.

KEY RESPONSIBILITIES:

• Supporting the Fundraising Events Lead in the management of teams of internal and external stakeholders and suppliers to ensure all aspects of the challenge(s) are delivered effectively, working towards campaign objectives
• Developing project plans and monitoring progress, evaluating and updating plans as required to ensure they are adapting to changing circumstances
• Producing regular reports on the progress of our challenge events
• Identification and management of project risks, issues, and dependencies
• Working with internal and external stakeholders to develop live event plans, logistics, operations plans, risk assessments, live content requirements, communications plans and content delivery (e.g. logistics of film crews, photographers)
• Working closely with external delivery partners to ensure safe and successful development and delivery - this will include working with external media broadcast outlets or television production companies
• Oversee administrative aspects of Challenge Event delivery, such as booking travel and accommodation, processing visa/permit applications, creating kit lists, updating daily schedules and plans, and producing team briefing documentation
• Processing and tracking invoices and ensuring all financial processes and procedures are followed
• Tracking spend for your projects and providing regular budget updates
• Writing Risk Assessments and supporting the development of health & safety, risk management and crisis management plans across challenges
• Responsibility for certain aspects of live event delivery of the live event, as directed by the Fundraising Events Lead
• Monitor, share and evaluate delivery, capture lessons learned and make recommendations for future improvements