Clerical Assistant, Indigenous Law Centre

at  University of Saskatchewan

CLERICAL ASSISTANT, INDIGENOUS LAW CENTRE

The University is committed to employment equity, diversity, and inclusion, and are proud to support career opportunities for Indigenous Peoples to reflect the community we serve. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Only Indigenous candidates will be considered for this position. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and Standing Committee in accordance with the processes developed to enact the policy. Verification of Indigenous Membership/Citizenship with documentation is a condition of employment and a requirement to hold this position and the successful candidate must maintain those conditions throughout their employment.
The Indigenous Law Centre (ILC), College of Law is undergoing a revitalization. We are seeking an Indigenous Assistant who is enthusiastic and welcoming to a diverse group of students, faculty, staff and community members. The assistant will be part of a small team within the ILC and part of a larger team for the overall College of Law.
PRIMARY PURPOSE: To provide administrative and clerical support to the Indigenous Law Centre, College of Law.
NATURE OF WORK: Reporting to the ILC Finance and Operations Manager, this position is part of a smaller team within the ILC as well as part of a larger team within the College of Law. The assistant will be assigned with numerous general office tasks such as reception, calendaring, logistic support for events and programming, transactional support, ILC program(s) support; and other clerical support to members within the ILC. The Assistant must be able to interact knowledgably and courteously with a diverse group of individuals with a high level of customer service, tact, cultural sensitivity, confidentiality, and expertise. Being a positive and welcoming individual is critical for this position. The Assistant must be able to shift priorities and workflows based on deadlines and frequent interruptions.

ACCOUNTABILITIES:

• Act as the primary reception for the ILC office
• Provide calendaring and administrative support for the Academic Director of the ILC as well as clerical support to other members within the ILC team
• Provide administrative support to the Cultural Advisor
• Prepare transactional items such as reimbursements, travel arrangements, PCard transactions, office supplies, courier services, etc.
• Coordinate event planning including ordering of AV requirements, food, event setup, etc.
• Coordinate bookings for the ILC boardroom and ceremonial room
• Work with administrative staff within the College of Law on various projects
• Liaise and communicate policies, procedures and notices to the students, faculty and staff
• Prepare reports as requested
• Other duties as assigned

QUALIFICATIONS

Education: Completion of grade 12 and a secretarial or office administrative diploma from a recognized institution.
Experience: Minimum of two to five years of related clerical and administrative experience.
Skills: Demonstrates public relation skills, including the ability to interact effectively with the public, faculty, staff and students; demonstrates willingness to assist others; communicates in an open and professional manner; demonstrates highly effective interpersonal, analytical, written and verbal communication skills; ability to work independently with minimal supervision and as part of a team; be self-directed and set priorities; handle all interactions with tact, discretion, confidentiality, cultural sensitivity; recognize problems and determine best course of action and arrive at a solution; demonstrates proficiency with Microsoft Office software as well as University software that relates to position; displays ability to set priorities while achieving goals and objectives in an appropriate time frame; resourcefully addresses issues that arise.
Department: Indigenous Law Centre
Status: Permanent
Employment Group: CUPE 1975
Shift: Mon-Fri 8am-4:30pm
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $23.35 - 30.61 per hour. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Operational Services
Salary Phase/Band: Phase 4
Posted Date: 9/18/2024
Closing Date: 10/22/2024
Number of Openings: 1
Work Location: On Campus
The University is committed to employment equity, diversity, and inclusion, and are proud to support career opportunities for Indigenous peoples to reflect the community we serve. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation to participate in the recruitment process, please notify us and we will work together on the accommodation request. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. The University of Saskatchewan’s main campus is situated on Treaty 6 Territory and the Homeland of the Métis. We pay our respects to the First Nations and Métis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan

Please refer the Job description for details