Clerical
at Motion Industries MOT
Blairsville, PA 15717, USA -
Start Date | Expiry Date | Salary | Posted On | Experience | Skills | Telecommute | Sponsor Visa |
---|---|---|---|---|---|---|---|
Immediate | 23 Apr, 2025 | Not Specified | 24 Jan, 2025 | N/A | Ged,Peoplesoft,Accounting Software,Reliability,Powerpoint,Quickbooks,Outlook,Oracle,Communication Skills,Excel | No | No |
Required Visa Status:
Citizen | GC |
US Citizen | Student Visa |
H1B | CPT |
OPT | H4 Spouse of H1B |
GC Green Card |
Employment Type:
Full Time | Part Time |
Permanent | Independent - 1099 |
Contract – W2 | C2H Independent |
C2H W2 | Contract – Corp 2 Corp |
Contract to Hire – Corp 2 Corp |
Description:
SUMMARY:
Under supervision of the Controller, the Clerical role provides accounts receivable, accounts payable, and administrative support to the branch.
EDUCATION & EXPERIENCE
Typically requires a high school diploma or GED and two (2) to four (4) years of related experience or an equivalent combination.
KNOWLEDGE, SKILLS, ABILITIES
- Strong accounting knowledge in both receivables and payables, with a bookkeeping background preferred.
- Familiarity with PeopleSoft, Oracle, QuickBooks and/or other accounting software highly preferred.
- Demonstrated ability to manage complex tasks and prioritize competing demands to meet deadlines.
- Reliability, organization, and attention to detail required.
- Strong communication skills including written, verbal, and listening.
- Strong ability to use Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Responsibilities:
- Maintain many vendor accounts while ensuring compliance with all company policies and procedures.
- Address and respond to all vendor inquiries.
- Maintain vendor files and communicate payment status or issues.
- Schedule and prepare payments (checks, ACH, wire transfers) for vendors according to payment terms. Follow up on overdue invoices and resolve payment issues or discrepancies.
- Send invoices to customers for services/materials provided.
- Accurately enter accounts payable data, reconcile accounts receivable ledger using various accounting software platforms.
- Generate reports on AR aging, collections status, and other financial metrics for management review.
- Support month-end and year-end closing activities, including preparing reconciliations and other necessary documentation.
- Prepare documents and assist in internal and external audits as required.
- Adhere to company policies, financial regulations, and standard accounting principles.
- Support sales force through work order development with existing or prospective clients.
- Provides administrative support to sales associates and management team members including filing, data entry, and routine reports to identify open orders for expediting.
- Occasionally answers incoming calls, directs, and takes accurate messages.
- Sorts, distributes and sends incoming and outgoing mail, and faxes.
- Occasionally greets and assists people visiting the branch in a professional and courteous manner, and routes them to the appropriate person.
- Performs other duties as assigned.
REQUIREMENT SUMMARY
Min:N/AMax:5.0 year(s)
Accounting
Accounts / Finance / Tax / CS / Audit
Accounts Management
Diploma
Proficient
1
Blairsville, PA 15717, USA