Clerical

at  Motion Industries MOT

Blairsville, PA 15717, USA -

Start DateExpiry DateSalaryPosted OnExperienceSkillsTelecommuteSponsor Visa
Immediate23 Apr, 2025Not Specified24 Jan, 2025N/AGed,Peoplesoft,Accounting Software,Reliability,Powerpoint,Quickbooks,Outlook,Oracle,Communication Skills,ExcelNoNo
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Description:

SUMMARY:

Under supervision of the Controller, the Clerical role provides accounts receivable, accounts payable, and administrative support to the branch.

EDUCATION & EXPERIENCE

Typically requires a high school diploma or GED and two (2) to four (4) years of related experience or an equivalent combination.

KNOWLEDGE, SKILLS, ABILITIES

  • Strong accounting knowledge in both receivables and payables, with a bookkeeping background preferred.
  • Familiarity with PeopleSoft, Oracle, QuickBooks and/or other accounting software highly preferred.
  • Demonstrated ability to manage complex tasks and prioritize competing demands to meet deadlines.
  • Reliability, organization, and attention to detail required.
  • Strong communication skills including written, verbal, and listening.
  • Strong ability to use Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Responsibilities:

  • Maintain many vendor accounts while ensuring compliance with all company policies and procedures.
  • Address and respond to all vendor inquiries.
  • Maintain vendor files and communicate payment status or issues.
  • Schedule and prepare payments (checks, ACH, wire transfers) for vendors according to payment terms. Follow up on overdue invoices and resolve payment issues or discrepancies.
  • Send invoices to customers for services/materials provided.
  • Accurately enter accounts payable data, reconcile accounts receivable ledger using various accounting software platforms.
  • Generate reports on AR aging, collections status, and other financial metrics for management review.
  • Support month-end and year-end closing activities, including preparing reconciliations and other necessary documentation.
  • Prepare documents and assist in internal and external audits as required.
  • Adhere to company policies, financial regulations, and standard accounting principles.
  • Support sales force through work order development with existing or prospective clients.
  • Provides administrative support to sales associates and management team members including filing, data entry, and routine reports to identify open orders for expediting.
  • Occasionally answers incoming calls, directs, and takes accurate messages.
  • Sorts, distributes and sends incoming and outgoing mail, and faxes.
  • Occasionally greets and assists people visiting the branch in a professional and courteous manner, and routes them to the appropriate person.
  • Performs other duties as assigned.


REQUIREMENT SUMMARY

Min:N/AMax:5.0 year(s)

Accounting

Accounts / Finance / Tax / CS / Audit

Accounts Management

Diploma

Proficient

1

Blairsville, PA 15717, USA