Clerical Office Aide - Front Dest Receptionist/Attendance Secretary

at  General McLane School District

JOB DESCRIPTION

JOB CLASS: Clerical Office Aide - Front Desk Receptionist/Attendance Secretary - temporary position
REPORTS TO: Building Principal – General McLane High School
FLSA: Non-Exempt
SCHEDULE: Monday-Friday; 7:00 am to 3:00 pm (half hour unpaid lunch); approx. Nov 2024 - Mar 2025

MINIMUM EDUCATION, TRAINING AND/OR EXPERIENCE REQUIREMENTS:

High school graduation or equivalent

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to demonstrate patience and compassion when dealing with students and/or parents
• Ability to communicate clearly orally as well as in written and electronic formats.
• Ability to use a computer or other electronic devices for the purpose of communication, budgeting, data recording, location of information, and presentations.
• Ability to use a copier and duplicator, Data Entry including 10-key a plus.
• Skill in organizing materials and information, electronically or physically to allow for efficient retrieval of information.
• Knowledge of Family Educational Rights Privacy Act (FERPA) regulations and how they may apply to sharing student information with various stakeholders who may be requesting information.
• Knowledge of common administrative tools and processes such as copiers, fax machines, scanners, phone systems, and email.
• Ability to use student information systems proficiently. Currently using PowerSchool.
• Skill in coordinating both long and short term projects.
• Knowledge of computer software applications, particularly the Microsoft Office Suite (i.e Word, Excel and PowerPoint) and other programs used by the district to record information or communicate.
• Knowledge of effective methods to engage diverse members of the community to promote positive relationships in collaborative working relationships.
• Interpersonal skills used to work effectively with teams including skill in managing conflict or differences of opinion between subordinates or supervisors.
• Skill in adapting to fluid work situations or adapting to changes in expectations, procedures, or technology used on the job.
• Problem solving skills using creativity, reasoning, past experiences, and information available to overcome challenges on the job.

The purpose of this position is to provide administrative, clerical, and patron support to school building administrative offices. Employees in this position are expected to provide courteous assistance to the students, staff, and patrons who call, email, or visit in person.