Clerical Officer Human Resources Castlebar, Co. Mayo

at  Western Care Association

JOB DESCRIPTION

Reporting Relationship: Head of Human Resources
Purpose of Job: To effectively coordinate the daily administrative functions and responsibilities assigned to the role. To liaise/communicate proactively and responsively both internally and externally thus ensuring an efficient service level is maintained.

CONDITIONS:

• The Job Description forms an integral part of the Contract of Employment, together with the Association’s Staff Handbook.
• To engage with and use the technology systems and packages provided by the Association to support day to day work and future planning needs.
• You will receive support and supervision from your line manager regarding your day-to-day work through the Supervisory Support Process in place in the Association.

QUALIFICATION & REQUIREMENTS FOR THE ROLE

• Leaving Certificate mandatory
• Administration Qualification desirable
• Minimum 3 years previous experience of working in a busy administration role is required
• Experience of working in Human Resources/Recruitment role is preferable
• Competent and proficient in the use of MS Word / Excel & Databases
• Experience working with Applicant Tracking Systems an advantage
• Confidentiality is a key requirement for this role
• Ability to work under pressure to meet deadlines
• Attention to detail is essential
• Be a good communicator
• Ability to work on own and as part of a team

MAIN DUTIES & RESPONSIBILITIES:

• Maintaining the administration element of the recruitment practice in the association, including but not limited to:
• Preparation of adverts
• Placing adverts on various platforms and social media
• Tracking applicants
• Preparing files for hiring managers for shortlisting and interviews
• Scheduling interviews and engagement with candidates as necessary
• Overseeing on-boarding requirements for successful applicants and preparing files to contract stage in the recruitment process
• Keep data recorded on relevant recruitment systems to allow data analysis required
• Provide reports to the Recruitment Lead as required
• Maintain effective records system in line with FOI Act
• Develop and maintain database systems to support service delivery
• Ensuring accurate attention to detail and consistent adherence to procedures within areas of responsibility
• Ensuring deadlines are met and service levels maintained
• Provide necessary support in relation to HIQA/New Directions and other regulatory bodies where required
• The above is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the grade, which may be assigned to him/her from time to time

QUALIFICATION & REQUIREMENTS FOR THE ROLE:

• Leaving Certificate mandatory
• Administration Qualification desirable
• Minimum 3 years previous experience of working in a busy administration role is required
• Experience of working in Human Resources/Recruitment role is preferable
• Competent and proficient in the use of MS Word / Excel & Databases
• Experience working with Applicant Tracking Systems an advantage
• Confidentiality is a key requirement for this role
• Ability to work under pressure to meet deadlines
• Attention to detail is essential
• Be a good communicator
• Ability to work on own and as part of a team