Clerk I- Criminal

at  Grays Harbor County

SUMMARY

This position provides general clerical work and administrative support for District Court following well-established procedures. This position is supervised by the Criminal Division Director.

MINIMUM QUALIFICATIONS:

• College degree preferred.
• High school diploma or GED.
• Four years of office experience or any equivalent combination of education and experience to provide the necessary skills, knowledge and abilities to perform the work.
• A valid Washington State driver’s license and acceptable driving record.
• Must pass a criminal background check.
• Must be bondable.

KNOWLEDGE, SKILLS & ABILITIES:

• Knowledge of general office practices and procedures.
• Ability to organize work and meet established deadlines.
• Ability to follow oral and written instructions.
• Ability to establish and maintain effective working relationships with co-workers, public officials and the general public.
• Ability to work effectively under pressure.
• Ability to learn and operate State computer system for Courts
• Skilled in the use of Microsoft Office programs including Word and Excel.
• Skilled in the use of standard office machines and equipment;
• Skilled in attention to detail and accuracy.
• Supplemental Information

ESSENTIAL DUTIES:

• Serves as the secondary department/office receptionist, explains detailed information about court services and procedures and assists in resolving customer requests.
• Opens and distributes the mail and inter-office correspondence; distributes daily outgoing mail.
• Prepares and distributes hearing notices at the counter after court proceedings.
• Receipts daily payments and penalties in compliance with state audit regulations.
• Processes credit card payments as needed.
• Responsible for case-related and office filings; assists with initial case filing and data entry.
• Processes clients after sentencing or findings.
• Responsible for receiving, processing, and transferring civil protection orders filed in the criminal department to the civil department.
• Responsible for mandatory reporting requirements to various governmental agencies such as Department of Licensing Driving and Firearms Divisions, prohibition of firearms rights to various law enforcement agencies.
• Processes arrest warrants including printing, recalls, recording and filing returns.
• Verifies community service hours; adjusts compliance screens as necessary.
• Responsible for end-of-day cashier closeout in accordance with JIS computer system and state auditing procedures and taking deposits to the bank.
• Performs other duties as required.
• Process person and case information and update case records in computer system.
• Scan and label digital files accurately and proficiently use court computer systems.