Clerk to The Board of Supervisors
at Isle of Wight County VA
Isle of Wight, VA 23487, USA -
Start Date | Expiry Date | Salary | Posted On | Experience | Skills | Telecommute | Sponsor Visa |
---|---|---|---|---|---|---|---|
Immediate | 29 Nov, 2024 | USD 57240 Annual | 02 Sep, 2024 | 3 year(s) or above | Good communication skills | No | No |
Required Visa Status:
Citizen | GC |
US Citizen | Student Visa |
H1B | CPT |
OPT | H4 Spouse of H1B |
GC Green Card |
Employment Type:
Full Time | Part Time |
Permanent | Independent - 1099 |
Contract – W2 | C2H Independent |
C2H W2 | Contract – Corp 2 Corp |
Contract to Hire – Corp 2 Corp |
Description:
DESCRIPTION
This position is responsible for providing clerical and administrative support to the Board of Supervisors. Duties also include preparing, creating, and providing a variety of reports and documents, maintaining a calendar of relevant meetings and events, and performing varied administrative duties.
MINIMUM REQUIREMENTS TO PERFORM WORK:
- High School Diploma or equivalent;
- Associate Degree or higher preferred
- 3 years of related work experience.
- Or equivalent training, education, and/or experience.
How To Apply:
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Responsibilities:
- Assists with development and preparation of agendas for Board of Supervisors’ meetings utilizing NOVUS program.
- Attends all Board of Supervisors’ meetings (Regular, Work Sessions, Special Called Meetings, Joint Meetings, Retreats); records motions, prepares minutes, develops Action List following meetings, and provides follow-up and dissemination of specific Board actions to staff members. Attends Chair/Vice-Chair meetings, staff meetings, and Agenda Review meetings. Ensures execution and filing of necessary documents following meetings.
- Serves as primary support staff to Board of Supervisors members to include ordering supplies as needed. Prepares and disseminates correspondence accordingly. Handles sensitive, confidential, and controversial information.
- Serves as an information source and public contact for the Board of Supervisors.
- Maintains Board members’ calendars and provides reminders of upcoming meetings/commitments.
- Prepares Board room for meetings to include ordering supplies/food.
- Files, records, and disseminates Conflict of Interest Act and Freedom of Information Act paperwork annually per the Code of Virginia. Provides information to the auditors.
- Maintains calendar for Conference and Board of Supervisors room.
- Coordinates regularly scheduled meetings (local and regional) and special meetings of the Board and related committees.
- Maintains a listing of Board-appointed commissions, committees, and boards. Notifies the Board of vacancies and upcoming appointments. Prepares and mails letters of appointment to appointees.
- Serves as Notary Public for the Board of Supervisors.
- Manages event registrations and hotel reservations and prepares travel reimbursements.
- Prepares and submit accounts payables for the Board of Supervisors
- Respond to citizens’ inquiries and/or complaints and refers to appropriate personnel for handling.
- Serves as backup to the Executive Assistant as needed.
- Performs other duties as assigned.
REQUIREMENT SUMMARY
Min:3.0Max:8.0 year(s)
Hospitality
HR / Administration / IR
Administration, Hospitality
Diploma
Proficient
1
Isle of Wight, VA 23487, USA