Clerk to The Board of Supervisors

at  Isle of Wight County VA

Isle of Wight, VA 23487, USA -

Start DateExpiry DateSalaryPosted OnExperienceSkillsTelecommuteSponsor Visa
Immediate29 Nov, 2024USD 57240 Annual02 Sep, 20243 year(s) or aboveGood communication skillsNoNo
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Description:

DESCRIPTION

This position is responsible for providing clerical and administrative support to the Board of Supervisors. Duties also include preparing, creating, and providing a variety of reports and documents, maintaining a calendar of relevant meetings and events, and performing varied administrative duties.

MINIMUM REQUIREMENTS TO PERFORM WORK:

  • High School Diploma or equivalent;
  • Associate Degree or higher preferred
  • 3 years of related work experience.
  • Or equivalent training, education, and/or experience.

How To Apply:

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Responsibilities:

  • Assists with development and preparation of agendas for Board of Supervisors’ meetings utilizing NOVUS program.
  • Attends all Board of Supervisors’ meetings (Regular, Work Sessions, Special Called Meetings, Joint Meetings, Retreats); records motions, prepares minutes, develops Action List following meetings, and provides follow-up and dissemination of specific Board actions to staff members. Attends Chair/Vice-Chair meetings, staff meetings, and Agenda Review meetings. Ensures execution and filing of necessary documents following meetings.
  • Serves as primary support staff to Board of Supervisors members to include ordering supplies as needed. Prepares and disseminates correspondence accordingly. Handles sensitive, confidential, and controversial information.
  • Serves as an information source and public contact for the Board of Supervisors.
  • Maintains Board members’ calendars and provides reminders of upcoming meetings/commitments.
  • Prepares Board room for meetings to include ordering supplies/food.
  • Files, records, and disseminates Conflict of Interest Act and Freedom of Information Act paperwork annually per the Code of Virginia. Provides information to the auditors.
  • Maintains calendar for Conference and Board of Supervisors room.
  • Coordinates regularly scheduled meetings (local and regional) and special meetings of the Board and related committees.
  • Maintains a listing of Board-appointed commissions, committees, and boards. Notifies the Board of vacancies and upcoming appointments. Prepares and mails letters of appointment to appointees.
  • Serves as Notary Public for the Board of Supervisors.
  • Manages event registrations and hotel reservations and prepares travel reimbursements.
  • Prepares and submit accounts payables for the Board of Supervisors
  • Respond to citizens’ inquiries and/or complaints and refers to appropriate personnel for handling.
  • Serves as backup to the Executive Assistant as needed.
  • Performs other duties as assigned.


REQUIREMENT SUMMARY

Min:3.0Max:8.0 year(s)

Hospitality

HR / Administration / IR

Administration, Hospitality

Diploma

Proficient

1

Isle of Wight, VA 23487, USA