Clerk to the Planning Commission

at  Chesterfield County VA

MINIMUM QUALIFICATIONS

Chesterfield County Planning Department is seeking a highly motivated individual to provide administrative support to the Planning Operations & Efficiency Team and Planning Commission. We are seeking an experienced candidate to serve as a key member of our team.

• Prepare legal notices and official records of all public meetings.
• Set up for and attend meetings, prepare, finalize, and archive minutes.
• Operate live-meeting management software during meetings.
• Organize, prepare, and disseminate items of business, documents, agendas, and supporting materials for Planning Commission meetings.
• Review finished materials for completeness, accuracy, format, and compliance with department policies and procedures.
• Maintain Planning Commissioner calendars and manage the scheduling of appointments and meetings with staff, Commissioners, and Clerk to the Board.
• Notarizes and certifies official documents.
• Coordinates ordering meals/setup; assists with special projects as needed.
• Follow up on actions taken by the Commission and provide administrative support.
• Perform backup functions for the Clerk to Board of Zoning Appeals proceedings and compose minutes of said meetings on a rotating basis.
• Perform department Timekeeper functions in a backup capacity; perform other work as required.
  Evening work hours are required.