Client Accounts Payable Special Projects Associate

at  FirstService Residential

JOB OVERVIEW:

An Accounts Payable (A/P) Special Projects Associate is responsible for supporting the Client Accounts Payable department in various capacities.
Compensation: $20-23/hr
FirstService Residential will compensate the successful candidate in accordance with the posted range. The salary or wage paid to the successful candidate will be commensurate with experience, education, and specific job responsibilities. For positions designated at a client’s property, the salary or wage will also be premised upon the client’s directive. The base pay range is subject to change and may be modified in the future.

Job Responsibilities:

• Client Assistance: Assist both internal and external clients with questions or problems associated with vendor invoices found in the duplicate, image, “ship to” research, statement, and supplier exception queues in Avid.
• Set up association utility bills on recurring auto payments.
• Research the root cause of invoices moving into the Avid exception queue and suggest remediation.
• Validation of data in the Energy Management Module (EMM).
• Assistance with the transition to Avid Utility, which will require data validation and reconciliation between Jenark and Avid.
• Consolidation of individual utility invoices into master accounts.
• Identification and research of potential duplicate payments within Avid.
• Research the root cause of utility invoices missing from Avid by identifying potential invoices that are not in the system.
• Set up the enrollment of all clients via the Internet for EFTPS federal tax payments.
• Process and pay online (EFTPS direct pay portal) IRS taxes uploaded into the AP workflow.
• State EDD Reporting on Independent Contractors/Sole Proprietors (monthly).
• Certified mail report to Corporate Accounting (monthly).
• Assistance with reporting of department metrics.
• Participate in special projects as needed.
• Other duties as assigned.

SKILLS & QUALIFICATIONS:

• Basic knowledge of Microsoft Applications, especially Word, Outlook, and strong Excel (pivot tables, vlookup).
• Good written and verbal communication skills

EDUCATION & EXPERIENCE:

• High school degree or GED equivalent required.

PHYSICAL REQUIREMENTS & WORKING ENVIRONMENT:

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to lift 25lbs.
• Must be able to sit for extended periods of time.
• Must have finger dexterity for typing/using a keyboard.

This is a full-time position with typical scheduled hours, Monday through Friday, 8:00 a.m. – 5:00 p.m. May be required to work overtime as needed and approved by supervisor. Consistent and regular attendance required. Schedule is subject to change based on business needs.

Tools & Equipment Used:

• General office equipment

What We Offer:

• Medical, dental, and vision plans (full time and part time 30+ hours)
• Part time 20+ hours qualify for dental and vision
• 401K match
• Time off including vacation, sick, and company paid holidays
• Pet insurance available
• Verizon discount
• Tuition reimbursement
• Legal services
• Free emotional wellbeing and daily life assistance support for all associates
• Domestic partner coverage
• Health savings account
• Flexible spending account

ABOUT US:

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.
Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development.

DISCLAIMER:

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.
FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.
Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws. All offers of employment with FirstService Residential are contingent upon a satisfactory background check.

Job Responsibilities:

• Client Assistance: Assist both internal and external clients with questions or problems associated with vendor invoices found in the duplicate, image, “ship to” research, statement, and supplier exception queues in Avid.
• Set up association utility bills on recurring auto payments.
• Research the root cause of invoices moving into the Avid exception queue and suggest remediation.
• Validation of data in the Energy Management Module (EMM).
• Assistance with the transition to Avid Utility, which will require data validation and reconciliation between Jenark and Avid.
• Consolidation of individual utility invoices into master accounts.
• Identification and research of potential duplicate payments within Avid.
• Research the root cause of utility invoices missing from Avid by identifying potential invoices that are not in the system.
• Set up the enrollment of all clients via the Internet for EFTPS federal tax payments.
• Process and pay online (EFTPS direct pay portal) IRS taxes uploaded into the AP workflow.
• State EDD Reporting on Independent Contractors/Sole Proprietors (monthly).
• Certified mail report to Corporate Accounting (monthly).
• Assistance with reporting of department metrics.
• Participate in special projects as needed.
• Other duties as assigned

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to lift 25lbs.
• Must be able to sit for extended periods of time.
• Must have finger dexterity for typing/using a keyboard