Clinical Trials Administration Officer Band 2

at  University Hospitals Coventry and Warwickshire NHS Trust

Want to be be part of a dynamic, friendly, supportive, pharmacy clinical trials team and have an interest in research or expanding your experiences?
The role will involve comprehensive and confidential administrative and clerical activities to meet the needs of the pharmacy department in accordance with departmental and Trust guidance, polices or procedures. To communicate related information and advice regarding the department.
As a member of the pharmacy clinical trials team you will be in involved in administrative tasks facilitating the opening of a clinical trial, clinical trial amendments, IXRS activities, and invoicing.
Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.
Act as the first point of contact for the Pharmacy Clinical Trials Team, dealing with routine queries and referring to the appropriate member(s) of the trials team where appropriate.
Assisting in the day-to-day smooth communication between the Pharmacy Clinical Trials Team and R&D, CLRN, Sponsors, Chief Investigators, Principal Investigators, Research Teams, Finance, other areas of the Pharmacy Department, the Pharmaceutical Industry and other research related organisations.
Be involved in administrative tasks to facilitate the efficient and timely opening of clinical trials and processing of clinical trial amendments or updates to the Pharmacy Site Files (PSF).
University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.
We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.
Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.
We are proud to be recognised as a Pathway to Excellence® designated organisation – please click the link for further details about this prestigious award. Pathway To Excellence ® - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)
By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.
The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation’s core values.
Review, update and maintain pharmacy management systems and transpose into access and/or excel database and distribute reports as required
Review the communication systems for staff, patients and /or external sources using appropriate communication tools
Responsible for implementing and maintaining both manual and electronic filing systems and database as required by the department ensuring all documents are accurately and appropriately archived
Assist with training new team members in operational trust systems and department procedures
Responsible for ordering stationary and other equipment whilst monitoring and maintaining stock levels
Responsible for the dissemination of all relevant information to departments, external and internal users (e.g dissemination of minutes, memos)
Responsible for the receipt and distribution of incoming/outgoing post and action accordingly
Undertake filing and photocopying as necessary ensuring all documents are accurately and appropriately archived
Prioritise daily tasks to achieve timescales set
Maintain an efficient and comprehensive clerical service providing to the departments and other team members as requested
Act as first point of contact for complaints within the department, dealing with them accordingly and in line with trust policies
For further details of the role please see the attached job description

Please refer the Job description for details