Clinical Trials Assistant

at  University Hospitals Coventry and Warwickshire NHS Trust

Are you looking for a new challenge working within the clinical research environment?
We are seeking an enthusiastic, flexible and self-motivated individual to provide administrative and data management support for a range of research activities within the Oncology/Haematology Clinical Research Team.
Part of this role will be supporting the established Research Nurses and Practitioners, providing assistance with collecting collating and submitting trial data in an accurate and timely manner. In addition the role requires the post holder to assist in the maintenance of study files and documentation, arranging appointments with patients, obtaining test results and medical records, and compiling reports on trial progress. For the right candidate this post offers work in busy teams, varied duties, an opportunity to acquire knowledge about the conduct of clinical trials and the satisfaction of making a real contribution to clinical research.
Familiarity with Medical terminology and previous experience of working with NHS computer systems as well as an understanding of clinical research processes would be desirable but is not essential for this post.
Please be advised there is a proposed interview date of 19th September 2024.
As well as general administrative tasks the key components of this role include working with clinical teams and researchers to conduct research studies, accurate data collection and inputting (using a wide variety of databases) the maintenance of study files and documentation and much more. For the right candidate this post offers the opportunity to work in a busy team, gain new skills and knowledge and make a real contribution to improving patient health outcomes through research.
You will need good IT and literacy skills, have a keen eye for detail, be competent to perform simple clinical tasks and be an excellent communicator.
To be successful in this post you will need to be able to demonstrate that you have suitable relevant experience (not necessarily in a research environment, though this would be an advantage). You should be an excellent communicator who is able to display initiative, efficient time management, the ability to prioritise workload activities, have a keen eye for detail and possess good literacy and IT skills.
Familiarity with clinical systems e.g. EPR (or similar) and the use of databases would be desirable but are not essential for this post. Relevant training in all aspects of the role will be given to the successful candidate.
Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.
University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.
We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.
Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.
We are proud to be recognised as a Pathway to Excellence ® designated organisation – please click the link for further details about this prestigious award. Pathway To Excellence ® - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)
By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.
The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation’s core values.
1. Assist in the evaluation of patient eligibility, in liaison with other appropriate health care professionals for clinical trial entry, involving the co-ordination of pre-study tests, obtaining results / X-Rays and arranging appropriate appointments as per clinical trial protocols
2. Screen notes to identify patients eligible for clinical trial / research study entry.
3. Receive highly complex and sensitive information on trial patients managing accurate input of data into relevant databases/systems in relation to all allocated open and closed trials.
4. Support the research team with ensuring quality of life assessments are completed in line with protocol requests. This may involve undertaking telephone assessments if competent.
5. Effectively communicate with the clinical trial team to ensure that data is accurate.
6. Accurate extraction and processing of data for the completion of case report forms (paper or electronic) to International Good Clinical Practice standards.
7. Receive, handle analyse and resolve data queries promptly and to direct unresolved queries to appropriate team member as and when appropriate.
8. Track patients to predict when the next data collection is required.
9. Maintain study site files, protocols and study material for allocated study portfolio.
10. Maintain data collection systems and processes to support the production of relevant data.
11. Locate and receipt patient notes and manage the downloading of patient data from Trust electronic systems for monitor visits / audits.
12. Manage all relevant documentation within patient medical records such as information sheets, consent forms ensuring recorded and stored according to Trust policy.
13. Update the trials databases including the local management system EDGE with details of patients.
14. Ensure that the appropriate clinical tests are conducted as required by the clinical trial and extract data from Trust reporting systems.
15. Arrange pathological sample shipment and electronic data to be sent for central review and reporting as required by study protocol.
16. Communicate effectively with Sponsor company staff and other non-Trust staff to ensure the smooth running of clinical trial data collection.
For further details of the job role please see attached job description

Please refer the Job description for details