Clubs/Orgs Coordinator

at  American University of Kuwait

JOB DESCRIPTION

Department: Student Life
Reports to: Director-Student Life

QUALIFICATIONS

• Bachelor’s degree required
• Experience in student activities, club/organization advising, or event planning in a higher education setting
• Strong organizational and multitasking skills
• Excellent interpersonal and communication skills
• Ability to work collaboratively with students, faculty, and staff.

SCOPE AND PURPOSE:

This position is responsible for the development, management and oversight of learning outcomes designed to positively impact student clubs and organizations and guiding these entities to improve their efficiency.

ESSENTIALS DUTIES AND RESPONSIBILITIES: (NOT ALL INCLUSIVE)

• Student Club and Organization Management:
• Oversee the registration, renewal, and recognition process for student clubs and organizations.
• Maintain accurate records of club activities, memberships, and leadership.
• Monitor and approve club events, ensuring they align with university policies and values
• Advising and Support:
• Provide guidance and support to student club leaders and members.
• Conduct regular meetings with club officers to assist with planning, problem-solving, and goal-setting.
• Assist the Senior Coordinator for Student Life in the planning and coordination of leadership training and development programs for student leaders.
• Event Planning and Coordination:
• Assist clubs in organizing and executing events, meetings, and activities.
• Collaborate with other university departments to support club events.
• Ensure all events comply with university policies and procedures.
• Work closely with the Senior Coordinator for Student Life to ensure event success and resource allocation.
• Budget and Resource Management:
• Assist clubs with budgeting and financial planning.
• Monitor club expenditures and ensure proper use of allocated funds.
• Coordinate access to resources such as meeting spaces, equipment, and promotional materials.
• Promotion and Communication:
• Develop and implement strategies to promote student involvement in clubs and organizations.
• Maintain effective communication channels between the Office of Student Life and student clubs.
• Assessment and Evaluation:
• Conduct regular assessments of student clubs and organizations to measure effectiveness and student satisfaction.
• Collect and analyze data on club participation and impact.
• Prepare reports and make recommendations for improvements.