CNS Admin Support - Oncology

at  Nottingham University Hospitals NHS Trust

This is an exciting opportunity to join the Oncology CNS Team within the Cancer and Associated Specialty Division at the City Campus.
The successful candidate must have proven secretarial skills along with excellent typing and organisational skills. You will be a key communication link with the CNS Team and their patients. You will use your judgement skills to prioritise tasks and have knowledge of data entry.
You are an enthusiastic and conscientious team player, able to demonstrate behaviours consistent with the Trusts ‘We are here for you’ behavioural standards and have a good understanding of confidentiality issues.
Experience in the use of computer systems including Microsoft Word and Excel, and experience of hospital systems including Winscribe, Medway PAS, and NOTIS is desirable.
Please ensure that you pay particular attention to how you meet the essential criteria.
To be the first port of contact for any administrative queries for the Oncology CNS team.
To be proactive and organised within the role, to highlight any issues to the team regarding any patients
With over 20,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation.
Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career!
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.
Working as part of the team the post holder will support the provision of a high quality secretarial and administrative service to the Oncology CNS Team to ensure that administrative/secretarial duties are completed accurately and within the set timeframe.

In addition to the below summary you will need to familiarise yourself with the full job description and person specification documents attached to this advert.

• Working under own initiative and completing day to day tasks of the role in an organised and proactive manner
• Work closely with all disciplines and roles involved in the specialist Oncology pathway to ensure the timely management of patients. Including clinicians, nurses, outpatients, secretaries, management team, and other departments which may require the transfer of sensitive information.
• Use of hospital systems Medway (hospital patient administration system), CriS and Notis (results system) to obtain result’s and outcomes, make and amend appointments and track records.
• Ensure referral to treatment patient data is accurate at all times.
• Deal appropriately and triage enquiries by telephone and in person, from staff and the general public and field to appropriate members of staff.
• To sort and distribute mail, ensuring all correspondence is redirected as appropriate, actioning where possible and prioritising the remainder for action
• Manage email inbox
• Be able to competently use Medway and other IT systems and participate in training programmes to develop and update personal skills to meet the needs of the department
• Typing of standard letters, if required.

• Working under own initiative and completing day to day tasks of the role in an organised and proactive manner
• Work closely with all disciplines and roles involved in the specialist Oncology pathway to ensure the timely management of patients. Including clinicians, nurses, outpatients, secretaries, management team, and other departments which may require the transfer of sensitive information.
• Use of hospital systems Medway (hospital patient administration system), CriS and Notis (results system) to obtain result’s and outcomes, make and amend appointments and track records.
• Ensure referral to treatment patient data is accurate at all times.
• Deal appropriately and triage enquiries by telephone and in person, from staff and the general public and field to appropriate members of staff.
• To sort and distribute mail, ensuring all correspondence is redirected as appropriate, actioning where possible and prioritising the remainder for action
• Manage email inbox
• Be able to competently use Medway and other IT systems and participate in training programmes to develop and update personal skills to meet the needs of the department
• Typing of standard letters, if required