College and Career Part-Time Administrative Assistant

at  Blackstone Valley Prep Mayoral Academy

BVP is an intentionally diverse network of tuition-free public charter schools. As a founding member of the National Coalition of Diverse Charter Schools, BVP offers a high-quality school choice to the families of Central Falls, Cumberland, Lincoln, and Pawtucket.
The mission of Blackstone Valley Prep is to prepare every scholar to achieve their goals for college and the world beyond. BVP’s scholars will graduate empowered as learners, individuals, and community members to access opportunities and break down barriers.
Apart from academics, we believe that preparing scholars for the world beyond also means experiencing the diversity of the world we live in today. Our network is designed to be diverse, accepting students from the four communities that share a region but differ substantially in their socio-economic, racial, and ethnic demographics. We seek to create a staff with a similarly diverse set of backgrounds and experiences that reflect that of our students, families, and communities. Blackstone Valley Prep (BVP) Mayoral Academy is now hiring dedicated team members who are willing to do whatever it takes to put all scholars on a path to college. Successful candidates should understand and advocate for the importance of equity in classrooms, curriculums, and throughout school systems.
Learn more about why BVP is different.

Expectations of a BVP Team Member include (but are not limited to):

• Acts on the belief that 100% of scholars can be successful in college and the world beyond
• Embraces the diversity of the BVP community by fostering an environment of respect and inclusion while actively working to build an equitable school community
• Cultivates the social and personal skills that will serve scholars’ in a complex world.
• Engages meaningfully in school and network professional growth opportunities and enhances professional growth by giving and seeking assistance from other team members
• Acts ethically and with integrity while following all school, network, and state policies
• Engages families as partners in scholar success while recognizing and respecting differences in family backgrounds, structures, and cultures
• Attends mandatory professional development and family meet and greets
• BVP has a policy not to negotiate on compensation. Allowing for negotiations undermines the economic equity we strive for as an organization. We endeavor to pay people well and appreciate our employees. Our transparent salary scale is based on the experience, competencies, and responsibilities required to thrive in this role.

In addition, the College and Career Administrative Assistant will:

• Coordinate
• College Visit Scheduling and College Info Session (Rep Visits) Scheduling
• Includes checking scholar schedules, creating passes, and maintaining a log of attendees
• Ad hoc visits from alternative pathway programs (including, but not limited to, CityYear, YearUp, Electric Boat, Army National Guard, etc.)
• Assist in coordinating scholar and family appointments via the calendly sign-up link and/or the appropriate quarterly conference scheduling mechanism.
• Communicate
• Complete initial drafts (to be reviewed and finalized by the Director of High School Innovation and Post-Secondary Planning)
• Family Communication
• Parent Square, Emails, Phone/Text Outreach (either initial or confirmation) - (from templates provided by the Director of High School Innovation and Post-Secondary Planning)
• Scholar Communication
• Grade-Level Specific Emails (from a template provided by the Director of High School Innovation and Post-Secondary Planning)
• “Five Minute Meetings” for info and data collection
• Complete and upload an agreed-upon number of social media posts (from a template provided by the Director of High School Innovation and Post-Secondary Planning).
• Assist in maintaining internal communication strategies, including maintenance of a college and career informational wall
• Support
• College and Career related after-school/family programming
• Including, but not limited to, attendance at the majority of events, pre-/post-event set-up, maintaining a log of attendees, and initiating confirmation and follow-up communication as necessary.
• Accurate Data-entry on scholar forms and applications
• Including, but not limited to, FSA ID creation and initial common app and CCRI informational sections.
• Organize/Manage
• Database (both internal and via the Individualized Learning Plan-approved system)
• Including supporting updating student demographic information, student GPA-level information, maintaining current Transcripts, and supporting streamlining the database of college applications and scholar meetings
• Senior Events
• Work with the Director of High School Innovation and Post-Secondary Planning, Associate Director of Communications, Dean of Operations, and the Office Manager to order all necessary materials.
• Other duties as assigned by the Director of High School Innovation and Post-Secondary Planning

This is a part-time hourly position created for the 2024-2025 school year. This position will report directly to the Director of High School Innovation and Post-Secondary Planning, who assumes all responsibility for training and ongoing coaching and supervision.

Qualifications:

• Fluency in English and Spanish, both written and spoken, is required.
• Strong organizational skills with the ability to manage multiple calendars and schedules.
• Excellent interpersonal and communication skills to interact effectively with diverse populations of scholars, families, visitors, and stakeholders.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Associates degree or demonstrated relevant experience with the college admissions process.

Compensation:
BVP offers competitive compensation commensurate with experience in a similar position. Compensation for this role is $20/hr. This position is expected to work approximately 20 hours per week.
To Apply:
Please submit your resume, professional references’ contact information, and a cover letter highlighting your alignment with our mission online. If your position requires certification or licensure please be sure to upload it. Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our team. If you are selected to advance in the hiring process, you will be contacted by a BVP team member.
Blackstone Valley Prep Mayoral Academy does not discriminate on the basis of race, color, national origin, creed, sex, ethnicity, sexual orientation, gender identity, disability, age, or ancestry.

Please refer the Job description for details