College Assistant - Business Office

at  The City University of New York CUNY

MINIMUM QUALIFICATIONS

• Must demonstrate sufficient skills to perform the duties of the assigned tasks.

OTHER QUALIFICATIONS

Preferred Qualifications:

• Must be proficient in Excel. Working knowledge of Pivot Tables is required.
• Experience with database management with data entry and assisting with data analysis.

GENERAL DUTIES

• Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.
• There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as

needed.

• Maximum tenure for any employee in this hourly position is 1040 hours per year.
• Performs routine clerical work; may answer and attend to telephone calls; maintain records,

operate office machines (such as copier), sort and distribute mail, issue keys and identity cards,

act as messenger, and perform related tasks as required.

• Types letters, memoranda, charts, and similar materials.
• Acts as cashier.
• Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.
• Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.
• Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment.
• Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.
• May operate computers, computer software, and other electronic equipment in performing assigned tasks.

The Graduate Center seeks a College Assistant to assist part-time in the Business Office. The position will report to the Controller and will work 20 hours per week. Under the direction/guidance of the Controller, duties will include:

• Utilize systems/databases and other resources to generate basic bi-weekly reports and dashboards to department Leadership.
• Assist with creating and utilizing tracking systems via spreadsheets or databases.
• Follow up with College departments and payees as needed on routine matters.
• Processes requisitions and receipts in financial system (CUNYBuy).
• Assists with the reconciliations of vendor invoices to detailed transaction reports provided by the food services vendor.
• May follow -up with vendor, as needed regarding invoicing matters.
• Follows up on pending Accounts Payable transactions; follows up with Purchasing unit on pending items.
• Assists Business Office in preparing instructions for the GC community regarding processes and use of relevant systems.
• Assists the Controller with other department bookkeeping transactions and communications, as needed;
• Performs other projects and duties as assigned