College Assistant (Hourly) - Department of Psychology

at  The City University of New York CUNY

POSITION OVERVIEW

This is a part time position.

• Reporting to the Director of Administration, the incumbent will be responsible for the following:
• Maintains of the program’s budget and financial records.
• Assist the director in scheduling the program’s courses.
• Handles AV, catering, and facilities requests, along with other special event help.
• Manages in the improvement of alumni outreach and relations.
• Acts as point person in communication with faculty and students.
• Other duties and special projects as assigned by the Director or Department Chair.

MINIMUM QUALIFICATIONS

• Must demonstrate sufficient skills to perform the duties of the assigned tasks.

PREFERRED QUALIFICATIONS

• Bachelor’s Degree is preferred
• Excellent communication and interpersonal skills
• Three years of office/administrative experience
• Relevant computer skills, including a high degree of proficiency in Microsoft Office, Acrobat, and Google Drive. Willingness to be trained on in-house systems such as TimesheetX, RFCuny, CourseDog, CUNYFirst and CUNY Buy.
• Ability to work independently and carry out a variety of tasks with above average problem-solving capabilities.

• Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.
• There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as

needed.

• Maximum tenure for any employee in this hourly position is 1040 hours per year.
• Performs routine clerical work; may answer and attend to telephone calls; maintain records,

operate office machines (such as copier), sort and distribute mail, issue keys and identity cards,

act as messenger, and perform related tasks as required.

• Types letters, memoranda, charts, and similar materials.
• Acts as cashier.
• Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.
• Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.
• Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment.
• Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.
• May operate computers, computer software, and other electronic equipment in performing assigned tasks.