College Clerical Assistant I

at  City Colleges of Chicago

QUALIFICATIONS:

• Graduation from high school or the equivalent is required. Some clerical and word processing experience preferred.
• Must be able to work Monday – Friday, 10:00 a.m. – 4:30 p.m. and Saturday from 9:45 a.m. – 3:00 p.m.
• Knowledge of word processing software; and knowledge of basic office procedures.
• Ability to follow oral and written instructions; and ability to operate a personal computer.
• Skill in basic filing; and good verbal communication skills.

• Prepares routine records, memos and forms; proofs completed assignments for errors and makes appropriate corrections; maintains office and student record files in alphabetical and/or numerical order.
• Receives and sorts incoming mail and distributes to appropriate personnel or office; answers telephones, takes messages and transfers calls; provides general information to students regarding registration, financial aid, departmental course offerings and campus policies and procedures.
• Collates materials such as exams, classroom handouts, faculty lists and handbooks, teacher program forms, narrative reports and general correspondence.
• Operates basic office equipment; prepares order requisitions for needed office supplies and materials; and may assist during student registration.