College Corps Program Specialist (AAS-NE)

at  California State University Stanislaus

Job no: 542721
Department: Academic Affairs
Work type: Staff
Location: Stanislaus - Turlock
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Temporary, Full Time, On-site (work in-person at business location)

POSITION SUMMARY

Classified as: Administrative Analyst/Specialist, Non-Exempt
Full-time temporary position available on or after November 4, 2024 and ending on or before November 5, 2025 in Academic Affairs. Possibility of reappointment and/or becoming permanent based on budget, department needs, and job performance.
Under general supervision of the Program Director, Civic Action Fellows Program, the College Corps Program Specialist works as part of the College Service Fellowship program team, working closely with the Program Manager to carry out the Californians for All program.

MINIMUM QUALIFICATIONS

Education: Bachelor’s degree and/or equivalent training OR a combination of education and experience which provides the required knowledge and abilities.
Experience: Minimum of two years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

PREFERRED QUALIFICATIONS

• AmeriCorps experience; experience with grant tracking and reporting.

KNOWLEDGE, SKILLS, ABILITIES

• General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods.
• Working knowledge of general practices, program, and/or administrative specialty.
• Basic knowledge of and ability to apply fundamental concepts.
• Working knowledge of budget policies and procedures.
• Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
• Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
• Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
• Ability to organize and plan work and projects including handling multiple priorities.
• Ability to make independent decisions and exercise sound judgment.
• Ability to compile, write, and present reports related to program or administrative specialty.
• Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.

PHYSICAL REQUIREMENTS

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Duties include but are not limited to:

• Assist the Program Director and Program Manager with the implementation and documentation of all grant projects, activities, and requirements ensuring timely compliance with applicable regulations or requirements governing the program.
• Work with the Director and Manager to support the implementation of all program activities.
• Organize, schedule, and coordinate meetings and/or events, including notification and scheduling with attendees, preparation of materials, developing agendas, recording minutes, developing and creating presentation materials, and ensuring completion of follow-up activities as well as schedule university facilities and services.
• Using a project management platform, track partner communication, maintain grant documentation, and monitor timelines and due dates; assist with documentation and reporting of site activity and partnerships.
• Maintain all budget information in an appropriate, complete, and timely manner.
• Prepare and process all budget transaction paperwork, such as purchase orders and timesheets, to ensure appropriate expenditures and salaries are carried forth.
• Track and monitor program expenses. Reconcile monthly budget report and research issues as necessary.
• Purchase, organize and monitor all program resources including supplies and equipment.
• Assist the Program Director and Program Manager in the development of budget, financial and program performance reports for Campus, State and National submission.
• Respond to written, phone, and in-person inquiries regarding the program
• Support program recruitment, application process, training and on-boarding practices for both community partners and College Service Fellowship participants.
• Coordinate with Lead team to meet with site supervisors.
• Coordinate with Office of Service Learning to complete S4 forms.
• Support development of criteria for site selection and activities and manage ongoing program related performance measurements and site compliance checks.
• Input and maintain reporting, and documentation of Fellow’s weekly activities across service sites, produce program reports and assessments.
• Collect and process student participant timesheets. Liaison with Financial Aid to ensure timely and correct payments.
• Collect and analyze student data, document participant c
• Prepares and organizes recruitment outreach and informational events.
• Support planning and execution of end of year appreciation event for site partners and AmeriCorps Fellows.
• Other duties as assigned.