Commercial Operations Executive

at  Ascential

We’re looking for a Commercial Operations Executive to join our team in London as part of our Operations function.
Your Role: You will become an essential part to the City Operations to deliver an outstanding Cannes LIONS International Festival of Creativity. You will report directly into the City Operations lead and you will support to ensure the partnerships located in the City of Cannes (outside the Festival perimeter) are delivered efficiently, effectively and with high quality of customer care. Post Festival you will support all administrative takes alongside the City Operations lead to prepare for the next festival cycle.

Key Responsibilities

• You will assist with delivery of partnerships that take place outside of the festival perimeter, in the City of Cannes - this will include (and not limited to) finding suitable venues and planning for dinners, cocktail events, ad hoc meetings and City advertising spaces
• You will assist with maintaining the inventory and ensuring the partnership team have all accurate venue details to pitch City venues to our existing partners/ new potential clients
• You will assist with researching new inventory and finding appropriate venues in the City of Cannes
• You will gather monitoring reports for availability purposes with our venues/suppliers
• You will assist with sharing non-sponsor activity/direct venue bookers with the partnership team to convert new business
• You will assist with bi-weekly check ins with our 5* hotels/ other City venues to continue to build on relationship
• You will monitor planning stages of partnerships delivery with venue/supplier, production company and the client You will manage and maintain online filing system of all delivery documents; includes contracts, invoices, City submission files, designs and festival programming schedule
• You will assist with raising PO’s and managing payment deadlines between the suppliers and our internal accounts team
• Site visits and travel required as appropriate
• You are an advocate and ally for diversity, equity and inclusion

Your Experience

• Previous event coordinator/ administrative role experience
• Desired future career development in event operations/project management
• Efficient, good communicator and detail oriented
• Ability to work in a high-performing, fast paced environment
• Works well within a team - also is self-motivated and comfortable with individual tasks
• Great customer service skills and highly organised

If you don’t meet every single requirement, we’d still encourage you to apply. At LIONS Division, we are committed to creating a diverse, inclusive and authentic workplace, so if you are excited about this role we would still like you to apply.
Who are we?
LIONS Division showcases global best practice in creativity, effective and impactful marketing. We set the global benchmark in creative and effective marketing and, through our insight and advisory services, enable brands and their partners to reach and exceed it.
We provide a suite of solutions that connect, inform and unlock potential for people and businesses, covering events, intelligence, training and advisory services. Our five-day Festival in Cannes, France is the meeting place for the global marketing community and a celebration of the world’s most excellent and effective work.
LIONS Division is part of Ascential plc. Ascential takes the world’s leading brands to the heart of what’s next for their industries. We do this through our events, intelligence products and advisory services. Our 700+ people serve a global customer base from more than 100 countries in the large and growing Marketing and Financial Technology sectors. Ascential plc is listed on London Stock Exchange.
Why Choose Us?
Two divisions. Three continents. One great culture - we want working for Ascential to be the best career move you’ve ever made.
Ascential is a people-powered company, and we’re committed to supporting
diversity, equity and inclusion
. We publish an annual DEI Report, setting out our goals and progress. We invest in Employee Groups including Able to Thrive, Ascential Pride, Black in Business and Empower Women’s Network. And our inclusive recruitment practices and early talent programmes help us to bring curious, passionate people from every walk of life into our team.
We’re committed to ensuring that the impact of our business on our environment - and the communities we operate in - is a positive one. That means making sure that each event we run is the most sustainable it’s ever been. We also default all of our pension plans to sustainable options, so that our people’s savings are invested in ways that help rather than hinder our planet.
Helping people to connect and drive progress isn’t a business-only goal. We know that the world is a better place when we lead with heart, so we support charitable causes that make a difference. We provide opportunities to give back through Volunteer Days and our charity partnership with Media Trust.
We value output, not hours. Most of our roles ask for 1-2 days a week in your nearest office. But if that’s not possible for you, let’s talk. Flexible work conversations are actively encouraged here.

Only you know what’s most important to you. That’s why we offer a benefits and wellbeing package that you can tailor to your needs. Some of these include:

• 25 days of holiday per year - with an option to buy/ sell upto 5 days
• Pension, Life Assurance and Income Protection
• Access to either our commission, bonus or profit share schemes, dependent on the role
• Flexible benefits platform with options including Private Medical, Dental Insurance, Critical Illness and the Ascential Shares Scheme
• Employee assistance programme, season ticket loans and cycle to work scheme
• Volunteering opportunities and charitable giving options
• Learning and development opportunities, to encourage and empower everyone to grow

We want to ensure everyone has the opportunity to perform their best when interviewing, so if you require any reasonable adjustments that would make you more comfortable during the process, please let us know so that we can do our best to support you.
If we inspire you, why not join and inspire us? Find out
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• You will assist with delivery of partnerships that take place outside of the festival perimeter, in the City of Cannes - this will include (and not limited to) finding suitable venues and planning for dinners, cocktail events, ad hoc meetings and City advertising spaces
• You will assist with maintaining the inventory and ensuring the partnership team have all accurate venue details to pitch City venues to our existing partners/ new potential clients
• You will assist with researching new inventory and finding appropriate venues in the City of Cannes
• You will gather monitoring reports for availability purposes with our venues/suppliers
• You will assist with sharing non-sponsor activity/direct venue bookers with the partnership team to convert new business
• You will assist with bi-weekly check ins with our 5* hotels/ other City venues to continue to build on relationship
• You will monitor planning stages of partnerships delivery with venue/supplier, production company and the client You will manage and maintain online filing system of all delivery documents; includes contracts, invoices, City submission files, designs and festival programming schedule
• You will assist with raising PO’s and managing payment deadlines between the suppliers and our internal accounts team
• Site visits and travel required as appropriate
• You are an advocate and ally for diversity, equity and inclusio