Committee Clerk

at  Cambridgeshire and Peterborough NHS Foundation Trust

Sitting within the Corporate Directorate, the Corporate Governance Team is responsible for supporting all Trust Secretariat functions such as servicing the Board of Directors and Board Meetings, Board Development Sessions, Board Sub-Committee Meetings, Policy Compliance, Service Visits, Gifts and Hospitality, Executive Assistant (EA) functions and HQ Reception bases.
The Committee Clerk works closely with the Associate Director of Corporate Governance and Trust Secretary, and the Corporate Governance Officer to ensure effective corporate governance arrangements are in place to demonstrate the Trust is maintaining and demonstrating the necessary standards of accountability, probity and openness.
To assist with establishing the annual cycle of meetings at Board and Board Sub-Committee level, ensuring effective integration with relevant reporting cycles of business, liaising across departments and teams, as required, to ensure papers are produced and disseminated to agreed timescales.
To assist with the development of annual forward plans, preparation of meeting agendas, quality assurance and distribution of papers, ensuring timely production of high-quality meeting minutes.
To produce and manage meeting action logs, ensuring all actions are captured correctly, liaising with relevant responsible officers to ensure completion within the required timescales.
To identify and extract relevant information from meetings, ensuring triangulation between Board Sub-Committees and to Board, as relevant.
Work closely with colleagues in the Corporate Governance Team to ensure effective flow of business between Committees and to Board.
Cambridgeshire and Peterborough NHS Foundation Trust is a health and social care organisation dedicated to providing high-quality care with compassion to improve the health and wellbeing of the people we care for, as well as supporting and empowering them to lead a fulfilling life.
Our clinical teams deliver many NHS services, not only via inpatient and primary care settings, but also within the community. These services include children’s, adult and older people’s mental health, forensic and specialist mental health, learning disabilities, primary care and liaison psychiatry, substance misuse, social care, research and development.
To achieve our goal, we look to recruit high-calibre candidates who share our vision and values. As an equal opportunities employer, we encourage applications from all sectors of the community, particularly from under-represented groups including people with long term conditions and members of our ethnic minority and LGBTQ+ communities.
Please be advised we reserve the right to close adverts earlier than the closing date should we receive sufficient applications.
Regrettably, we cannot offer sponsorship for all our job roles. If you apply for a role that we cannot offer sponsorship for, unfortunately, your application form will be rejected from the process.
For further information on CPFT, please visit our website at www.cpft.nhs.uk
Please refer to the attached job description and person specification for full details of responsibilities.
Assist with establishing the annual programme of meetings and reporting cycles, liaising across teams and individuals to ensure all papers are produced and disseminated to agreed timescales.
Assist with development of annual forward plans, preparation of meeting agendas, quality assuring and distributing papers, preparing action logs, and ensuring timely production of high-quality meeting minutes.
Produce and manage meeting action logs, ensuring that all actions from meetings have been captured correctly and liaising with the responsible officers within the required timelines.
Work closely with colleagues in the team to ensure the effective flow of business between Committees and up to the Board of Directors.
Possess strong professional discipline, work prioritisation skills and organisational and time management skills.
Be confident to take and transcribe formal minutes at Board and Committee meeting level using corporate templates and in line with Trust guidelines.
Support colleagues in the production of reports for meetings.
Assist with the preparation of Committee Annual Effectiveness Reviews, working closely with the Corporate Governance Officer to ensure a comprehensive review and report is developed

Please refer the Job description for details