Communications and Faculty Affairs Manager

at  Stanford University

The Department of Biochemistry is a dynamic and growing department within the Stanford School of Medicine whose mission is centered on fundamental discovery in the basic sciences, the mentorship and development of our trainees, and fostering a strong scientific community. Our scientific topics in our research laboratories range from atomic level investigation of biomolecules to integrated studies of organismal biology and disease. See https://biochemistry.stanford.edu/ for more information on our department.
We are seeking a Communications and Faculty Affairs Manager to join our team and lead our efforts to implement, manage, and administer our department communications and initiatives. In this role, you will be a central member of our administrative team responsible for our internal and external communications by managing our website, department listservs and newsletters, creating and distributing alumni newsletters and connecting with our alumni, and organizing and implementing our annual Biochemistry Department Research Conference. You will work with our Department Chair and Director of Finance and Administration (DFA) to manage and implement processes for and serve as our department representative for faculty affairs, faculty searches, and JEDI initiatives and events. You will create and implement staff team building opportunities and process improvement practices.
Are you independent, curious, collaborative, and creative? Do you have a high administrative and organizational acumen with a knack for learning, understanding, and communicating stakeholder needs and interests? Do you have an openness to engaging in evaluation, feedback gathering, and ideation to drive continuous improvement? Then bring your skills and enthusiasm to the Department of Biochemistry and help us communicate our mission and research to those both near and far!
This position will be based on Stanford’s main campus with consideration given to the option for a hybrid work schedule (3 days onsite/2 days offsite), subject to operational need.

DESIRED QUALIFICATIONS:

• 2-3 years of experience working in an academic environment and/or as an executive assistant.
• Advanced computer skills and demonstrated experience with office software, email applications, website building/managing applications, and cloud-based collaboration sites/software (Google Drive, Box, SmartSheets, WordPress, etc.).
• Proven success in following through and completing projects.
• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize and multi-task.
• Ability to take initiative and ownership of projects.
• Ability to exercise sounds judgement routinely and independently in making decisions.

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Demonstrated ability to prioritize own work and multi-task.
• Demonstrated excellent organizational skills.
• Demonstrated ability to take initiative and ownership of projects.
• Ability to communicate effectively both orally and in writing.
• Ability to routinely and independently exercise sound judgment in making decisions.
• Demonstrated experience working independently and as part of a team.
• Relevant subject matter knowledge.
• Ability to direct the work of others, for jobs requiring supervision.

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.
• Frequently stand/walk, sitting, grasp lightly/fine manipulation.
• Occasionally use a telephone.
• Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
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• Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

• Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
• Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
• Analyze and interpret policies; develop, revise and implement procedures for program or function
• Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
• Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.
• May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.
• May direct staff to perform various tasks and assignments. May also supervise staff.
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• Other duties may also be assigned
  
  The expected pay range for this position is $99,015 to $126,383 per annum.
  
  Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
  
  At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
  
  Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form.
  
  Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.