Communications Specialist (Operations & Policy Analyst 2)

at  Department of Justice

Initial Posting Date:
08/16/2024
Application Deadline:
09/02/2024
Agency:
Department of Justice
Salary Range:
$4,998 - $7,647
Position Type:
Employee
Position Title:
Communications Specialist (Operations & Policy Analyst 2)
Job Description:
The
Oregon Department of Justice
is seeking to hire a Communication Specialist (Operations and Policy Analyst 2) to serve on its Legal Tools Program Team. The best candidate will understand, interpret, and help shape how information, communication, and other media work to influence our Agency’s culture and maximize the knowledge and education of staff and customers. They will work closely with program leadership to recommend strategies, create communications plans, design and write a variety of communication materials and tools to internal and external audiences.
If this posting has caught your attention, we need an organized, collaborative, self-starter, and dynamic person to join our team. Apply today!
At this time, the position is Limited Duration through June 30, 2025. The current plan is to ask for continued funding into future biennia. If future funding is secured, the appointment may be extended or experience a permanent recruitment. A developmental, work-out-of-class, or underfill (until MQs can be met) rotational opportunity may be possible if the best candidate is internal and a rotation won’t negatively impact the business.
Apply today! In exchange, we’ll ensure you are paid well and equitable to your peers, we’ll make work-life balance attainable, and we’ll show you the door to professional development and job satisfaction. You will find that we embrace inclusive and supportive work environments and respect the diverse perspectives, knowledge, and experiences of our coworkers and those seeking to join the organization. We strive to build an inclusive and performance-oriented workplace where all individuals are welcomed and appreciated, leading to increasingly higher levels of fulfillment and success.
Candidates who intend to reside in Oregon may have the option to work fully remote or work in a hybrid environment to the extent the needs of the business can be met. Remote work for out-of-state candidates may also be possible, however, a number of factors must be considered; at this time, we are unable to accommodate remote work in all 50 states.

DESIRED ATTRIBUTES AND EXPERIENCE

Our best candidates will be able to illustrate proficiency and experience in the following areas.

• Strong analytical and communication skills
• Experience with large IT and/or business transformation initiatives.
• Experience providing audience-specific internal and external communications.
• Experience drafting, editing, and maintaining a publication, website, or other public communication on behalf of their employer.
• Experience with written communications in various formats (e.g., email, letters, promotional, graphic design, narrative reports, instructional materials, and newsletters) and for various mediums (website, print, video, presentations, etc.).
• The ability to communicate respectfully and develop relationships, both verbally and in writing, with a wide range of audiences including employees, managers, external stakeholders, legislatures, and agency partners.
• Knowledge of communication management and business communication practices and the ability to deliver content in multiple formats to a wide range of individuals.
• Experience with publishing in SharePoint.
• Familiar with Organizational Change Management processes and methodologies
• Demonstrated commitment to valuing diversity and promoting inclusion.
• Execution, outcome, and deliverable focused.
• Strong organizational, presentation, and customer service skills.
• Effective problem-solving, analytical, and time management skills.
• Skilled listener and communicator.
• Desire and ability to proactively learn and master new technical and business skills.
• Experience collaborating, troubleshooting, and finding solutions to operational needs in a team environment.

PRIMARY DUTIES INCLUDE (in part)

• Serve as the primary Communications Coordinator for the Legal Tools Program.
• Assess Program communication needs based on the Program Plan, Program goals and legislative requirements; work with management to develop communication strategies and plans; implement communication plans.
• Research communication strategies and trends; evaluate and summarize findings.
• Interview staff and stakeholders to understand program needs.
• Design, develop, edit, and arrange a variety of communications (e.g., web announcements, articles, reports, memos, audio, video, surveys, publications, etc.) for distribution through communications channels which include email, SharePoint, and website updates.
• Create basic forms for electronic submission on website and intranet.
• Develop procedures for how to access and maintain Program information, material, and communication projects.
• Respond to Program inquiries or questions.

MINIMUM QUALIFICATIONS

Your application must clearly demonstrate that you meet the requirements of the position as outlined in one of the bullet points below.

• I have a bachelor’s degree in business or public administration, Behavioral or Social Sciences, Finance, Political Science or any degree demonstrating the capacity for the knowledge and skills; AND two (2) years professional-level evaluative, analytical and planning work that includes communications work.

OR

• I have any combination of experience and education equivalent to five (5) years of experience that typically supports the knowledge and skills for the classification, including communications work.

• Serve as the primary Communications Coordinator for the Legal Tools Program.
• Assess Program communication needs based on the Program Plan, Program goals and legislative requirements; work with management to develop communication strategies and plans; implement communication plans.
• Research communication strategies and trends; evaluate and summarize findings.
• Interview staff and stakeholders to understand program needs.
• Design, develop, edit, and arrange a variety of communications (e.g., web announcements, articles, reports, memos, audio, video, surveys, publications, etc.) for distribution through communications channels which include email, SharePoint, and website updates.
• Create basic forms for electronic submission on website and intranet.
• Develop procedures for how to access and maintain Program information, material, and communication projects.
• Respond to Program inquiries or questions