Company Secretarial Specialist - Corporate Paralegal

at  TMF Group

Job no: 574314
Work type: Full time
Location: London, United Kingdom, United Kingdom
Categories: Client Corporate Secretarial, Funds
Office Location: London

SKILL REQUIRED:

• Some experience in a fast paced, high volume company secretarial position preferable
• Experiences in REIT & Private Equity are desirable
• A detailed knowledge of basic company secretarial transactions and annual compliance
• Resourceful, independent and strong problem-solving abilities
• Able to articulate and communicate with clients in a concise and professional manner
• Fluency in English is essential
• Excellent drafting skills preferable
• Knowledge of the Companies Act 2006
• Knowledge of The Economic Crime and Corporate Transparency Act (“ECCT”) that received royal assent on 26 October 2023 that are being implemented in stages ; knowledge of the Corporate Transparency and Companies House reforms.
• Knowledge of the accounting and statutory reporting requirements of limited companies, LLPs & LPs
• Knowledge of LLPs and LPs
• Funds experience would be beneficial: understanding how funds work i.e. able to go through transaction documents and further understand how the funds flow chart work

COSEC DUTIES AND RESPONSIBILITIES:

• Responsible for accurate, complete and timely processing of annual compliance
• Responsible for meeting the indicated deadlines for each allocated client task
• Completing tasks in compliance with company policies relating to company secretarial requirements consistently and in full for each annual compliance deliverable
• Performing basic tasks in compliance with company legislation, data protection and control risk within company secretarial function
• Uses TMF’s company secretarial software effectively
• Maintains relevant databases, client records and other tracking tools as required
• Perform basic standard defined tasks to on-board new clients
• Keeps up to date with changes in local company legislation
• Participates in projects when required to do so
• Provides administrative support to the company secretarial team as required
• Attends client meetings as required
• To undertake any other duties as reasonably expected for the role

SPECIFIC FUNDS ADMINISTRATIVE RESPONSIBILITIES:

• Drafting supporting documents to record transactions with respect to the funds
• Drafting and reviewing board minutes and attending those meetings and taking notes wherever applicable
• Managing the signing process and the relationship with the key point of contacts of our clients to get docs executed on time
• Assistance with compliance policies and procedures
• Carry out corporate filings for various legal entity types in the UK in a timely manner
• Assist with keeping corporate records up to date (filing of documents on One Drive, ViewPoint & Diligent Entities)
• Assist on audit queries on a yearly basis i.e. to provide the minutes and resolutions etc. for that period to the auditors
• Maintaining & updating the tracker for invoices for each quarter
• Reviewing & Approving Invoices on DAX
• Forwarding/handling of all the correspondences of the clients in the UK Funds portfolio