Company Secretary

at  BNY Mellon

Overview
At BNY, our culture empowers you to grow and succeed. As a leading global financial services company at the center of the world’s financial system we touch nearly 20% of the world’s investible assets. Every day around the globe, our 50,000+ employees bring the power of their perspective to the table to create solutions with our clients that benefit businesses, communities and people everywhere.
We continue to be a leader in the industry, awarded as a top home for innovators and for creating an inclusive workplace. Through our unique ideas and talents, together we help make money work for the world. This is what #LifeAtBNY is all about.
We’re seeking a future team member for the role of Company Secretary to join our EMEA Office of the Corporate Secretary team. This role is located in Dublin, Ireland and is a hybrid role with in-office attendance for three days per week.
In this role, you’ll make an impact in the following ways:To carry out company secretarial functions which include:
Company Secretarial Work
Managing and taking responsibility for the provision of a comprehensive company secretarial and governance service to the Ireland Outsourcing Committee (IOC) and the Investor Money Oversight Committee (IMOC) advising senior stakeholders, committee members and functional leads on a wide range of company law and governance issues
Attending and taking detailed minutes and action items at IOC and IMOC meetings and following up on action items to closure.
Keeping abreast of all legislative, regulatory and corporate governance developments relating to company secretarial issues
Ensuring standards of corporate governance best practice are documented and adhered to at all times
As and when required, assisting other members of the Office of the Corporate Secretary in preparing for and minuting Board Committee meetings
Collaborating with members of the Office of the Corporate Secretary to ensure that information is shared in a timely and comprehensive manner and ensuring that the highest standards of corporate governance are maintained at all times
Attending to ad hoc enquires
Supporting Boards & Committees
Organising and being responsible for IOC and IMOC meetings, including preparing agendas, collating and circulating Committee papers and preparing minutes for all Boards and Committee meetings as required
Partnering with regional Management on EMEA governance projects and helping to manage and implement key strategic decisions
Other
Developing and maintaining relationships with functional leads and shared services across EMEA, e.g. Compliance, Finance, Internal Audit and Risk
Miscellaneous company secretarial tasks as required from time to time
Comply with all corporate policies and procedures within the department.
Alert management immediately of any significant changes to business risks and internal controls effectiveness.
Notify management and/or Compliance immediately of any regulatory breach.
Comply with health and safety policies and procedures operating within the business.

EMPLOYER DESCRIPTION:

For over 230 years, the people of BNY Mellon have been at the forefront of finance, expanding the financial markets while supporting investors throughout the investment lifecycle. BNY Mellon can act as a single point of contact for clients looking to create, trade, hold, manage, service, distribute or restructure investments and safeguards nearly one-fifth of the world’s financial assets. BNY Mellon remains one of the safest, most trusted and admired companies. Every day our employees make their mark by helping clients better manage and service their financial assets around the world. Whether providing financial services for institutions, corporations or individual investors, clients count on the people of BNY Mellon across time zones and in 35 countries and more than 100 markets. It’s the collective ambition, innovative thinking and exceptionally focused client service paired with a commitment to doing what is right that continues to set us apart. Make your mark: bnymellon.com/careers

ICSA qualified or graduate with business related or law degree
2-4 years’ previous experience of working in a company secretarial function either in professional practice or in financial services or a matrixed multinational organisation
Excellent communicator at all levels, both verbal and written
Excellent minute taking skills
Proven experience of handling corporate governance matters and a deep understanding of statutory / regulatory records concerning company secretarial processes
Fully conversant with Word for Windows, Excel and PowerPoint
Previous experience of Diligent and/or GEMS corporate database or other company secretarial package
Ability to work under pressure and to tight deadlines and balance competing and conflicting priorities
Proven experience working with highly-sensitive and confidential information
Confident, assertive and collaborative attitude
Conscientious and willingness to work as part of a team and help out on all matters
At BNY, our culture speaks for itself. Here’s a few of our awards:
America’s Most Innovative Companies, Fortune, 2024
World’s Most Admired Companies, Fortune 2024
Human Rights Campaign Foundation, Corporate Equality Index, 100% score, 2023-2024
Best Places to Work for Disability Inclusion , Disability: IN – 100% score, 2023-2024
“Most Just Companies”, Just Capital and CNBC, 2024
Dow Jones Sustainability Indices, Top performing company for Sustainability, 2024
Bloomberg’s Gender Equality Index (GEI), 2023