Company Secretary

at  Exa

INDIVIDUAL PROFILE

• Excellent interpersonal skills, self-motivated, flexible and adaptable.
• Excellent attention to detail.
• Excels in strategic thinking and problem-solving.
• Demonstrates strong leadership and team management skills.
• Organised, methodical and able to manage a variety of tasks to different timescales and priorities.
• Ability to work well under pressure and deal with confidential matters with discretion.
• Strong background in managing corporate governance frameworks and secretariat functions (essential).
• Strong experience managing regulatory and statutory filings.
• Proficient in the use of Diligent Entities (preferred).
• Experience in handling mergers, acquisitions, or restructuring activities (preferred).
• CGI part-qualified / qualified or equivalent legal qualification (preferred).

ROLE

The Company Secretary will play a crucial role in managing corporate governance, regulatory compliance, and board administration for the EXA Infrastructure group companies.
The ideal candidate will have at strong experience in a similar role, operating at a senior level, with a strong understanding of company law as well as corporate governance practices and procedures internationally.
This role involves providing expert guidance to the Board of Directors for the various EXA Infrastructure operating companies, liaising with key stakeholders, and ensuring compliance with legal and regulatory standards across a multinational setting.
The Company Secretary acts as a trusted advisor and strategic partner, driving governance excellence while fostering a culture of transparency and accountability.

KEY RESPONSIBILITIES:

• Board Administration:
• Organise, coordinate and attend board meetings.
• Prepare agendas, board packs and related documents and ensure the timely distribution to board members.
• Handle the appointment, resignation or removal of directors and other senior officers.
• Provide induction and training to new board members on their responsibilities and governance practices.
• Corporate Secretarial Services/ Corporate Governance & Compliance:
• Prepare and manage legal documents (e.g. minutes, resolutions, powers of attorney).
• Maintain confidentiality and integrity of sensitive corporate documents.
• Provide guidance to business stakeholders in respect of KYC requests.
• Manage statutory filings.
• Assist with projects, as may be required from time to time (e.g. entity incorporation, legal entity rationalisation, director changes).
• Maintain statutory registers and other corporate records in compliance with the Companies Act and other applicable legislation.
• Liaising with external legal advisers and other third parties on international matters.