Company Secretary, UK and Europe

at  AXIS Insurance

This is your opportunity to join AXIS Capital – a trusted global provider of specialty lines insurance and reinsurance. We stand apart for our outstanding client service, intelligent risk taking and superior risk adjusted returns for our shareholders. We also proudly maintain an entrepreneurial, disciplined and ethical corporate culture. As a member of AXIS, you join a team that is among the best in the industry.
At AXIS, we believe that we are only as strong as our people. We strive to create an inclusive and welcoming culture where employees of all backgrounds and from all walks of life feel comfortable and empowered to be themselves. This means that we bring our whole selves to work.
All qualified applicants will receive consideration for employment without regard to race, color, religion or creed, sex, pregnancy, sexual orientation, gender identity or expression, national origin or ancestry, citizenship, physical or mental disability, age, marital status, civil union status, family or parental status, or any other characteristic protected by law. Accommodation is available upon request for candidates taking part in the selection process.
Job Title: Company Secretary, UK and Europe
How does this role contribute to our collective success?
The successful candidate will be a member of the Legal and Compliance Department, whose primary function is to provide corporate secretarial services to the AXIS companies in the UK and Europe. This role reports to the Corporate Counsel who oversees the wider corporate secretarial team. The role is supported by an Assistant Company Secretary to assist (and divide) Board/Committee and subsidiary management responsibilities.

What will you do in this role?

• Provide full corporate secretarial service to the Boards of AXIS Managing Agency Limited, AXIS Specialty Europe SE, AXIS Re SE, and AXIS Underwriting Limited (the “Companies”) and their committees.
• Responsible for the Companies’ meeting planning, logistics, agenda setting, maintenance of the forward calendars and compilation and distribution of meeting papers.
• Draft accurate and timely minutes of the Companies’ Board, Board Committee, and Executive Committee meetings and manage actions and matters arising from each meeting.
• Review and maintain the Companies’ Matters Reserved and Terms of Reference and other key governance documents.
• Oversee new director onboarding, the Board evaluation process, and annual director training programme for the Companies and assist with director succession planning.
• Assist with the preparation and filing statutory accounts and confirmation statements for UK and European subsidiaries.
• Oversee the statutory records and share capital for UK and European entities, including Companies House filings (using GEMS).
• Serve as corporate secretary for UK and European other subsidiaries and their committees.
• Liaise with external auditors and team members from other departments (for example, Finance Department and Internal Audit Department).
• Support corporate projects or business changes as required, including expansion initiatives, transactions, corporate reorganisations, or closure of dormant companies.
• Lead continuous improvement initiatives to promote good corporate governance and mentor team members.

You may also be required to take on additional duties, responsibilities and activities appropriate to the nature of this role.
About You:
We encourage you to bring your own experience and expertise to the table, so while there are some qualifications and experiences, we need you to have, we are open to discussing how your individual knowledge might lend itself to fulfilling this role and help us achieve our goals.
What you need to have:
Education: University Degree

Technical Knowledge:

• ICSA Qualified
• Experience with minute writing
• Experience with GEMS, Diligent Entities (formerly Blueprint OneWorld), or similar
• Experience with Diligent Board Books or similar
• IT literate with good knowledge of Outlook, Word and Excel

Interpersonal Skills:

• Excellent organizational skills
• Accurate and good attention to detail
• Excellent written and verbal communication skills
• Ability to interact with people at all levels and to forge and maintain strong relationships
• Ability to work on own initiative

Role Factors:
In this role, you will generally be required to travel quarterly Ireland for Board meetings.
The Company has a flexible, hybrid workplace. You should target 3 days working in the office and 2 days work from home.
What we offer:
You will be eligible for a comprehensive and competitive benefits package which includes medical plans for you and your family, health and wellness programs, retirement plans, tuition reimbursement, paid annual leave, and much more.

• Provide full corporate secretarial service to the Boards of AXIS Managing Agency Limited, AXIS Specialty Europe SE, AXIS Re SE, and AXIS Underwriting Limited (the “Companies”) and their committees.
• Responsible for the Companies’ meeting planning, logistics, agenda setting, maintenance of the forward calendars and compilation and distribution of meeting papers.
• Draft accurate and timely minutes of the Companies’ Board, Board Committee, and Executive Committee meetings and manage actions and matters arising from each meeting.
• Review and maintain the Companies’ Matters Reserved and Terms of Reference and other key governance documents.
• Oversee new director onboarding, the Board evaluation process, and annual director training programme for the Companies and assist with director succession planning.
• Assist with the preparation and filing statutory accounts and confirmation statements for UK and European subsidiaries.
• Oversee the statutory records and share capital for UK and European entities, including Companies House filings (using GEMS).
• Serve as corporate secretary for UK and European other subsidiaries and their committees.
• Liaise with external auditors and team members from other departments (for example, Finance Department and Internal Audit Department).
• Support corporate projects or business changes as required, including expansion initiatives, transactions, corporate reorganisations, or closure of dormant companies.
• Lead continuous improvement initiatives to promote good corporate governance and mentor team members