Company Secretary

at  Villa Maria Catholic Homes

East Melbourne, VIC, Australia, 3002

Part time

• Provide guidance and support to our Board and Board Committees
• Permanent, part-time (0.8 FTE) role | East Melbourne location
• Enjoy a competitive salary and excellent NFP salary packaging benefits

ABOUT US

Here at VMCH our services are as diverse as the people we support. As a for-purpose organisation, love, joy, hospitality, and courage aren’t just words to us, they guide us in everything we do. While we’ve been around for over a century, we’re always moving forward. We stay true to who we are by supporting people and families to live their best lives, providing a place to call home and spaces to learn and grow.

Reporting to both the CEO and Board Chair, the Company Secretary will work closely with the Board Chair EA, Executive Officer and CEO.

This is a senior role within the organisation, which is responsible for the following:

• Conducting annual Board reviews and organising Board off-site forums
• Setting up and attending all Board meetings, Sub Committee meetings, and advisory meetings
• Keeping up to date with any legal, regulatory, or other changes that may impact VMCH’s approach to corporate governance.
• Timely and accurate preparation of Board minutes
• Provide governance support to the Board and senior leadership, offering advice on corporate governance and risk management.
• Maintain statutory registers and records, ensuring accurate and timely filing of documents with regulators.
• Prompt distribution of Board papers
• Organising catering and coordinating Board retreats and planning days
• Proofreading and formatting reports
• Providing briefing notes to the CEO and Chair
• Orientation of all new Board members