Complete Care Pharmasave - Part-Time Operations Manager

at  People Stuff

JOB ADVERTISEMENT: PART-TIME OPERATIONS MANAGER

Location: Remote (St. John’s and surrounding areas for site & vendor collaborations)
Job Type: Freelance, hourly (10-20 hours per week), with opportunity to transition to full-time, salaried position once business(es) are operational. Monday to Friday, flexible hours within 7 AM - 5 PM.

JOB DESCRIPTION:

Complete Care Pharmasave is seeking a highly motivated and organized Part-Time Operations Manager to join their team. The goal of this position is to support the launch of new ventures in the St. John’s area, transitioning to a role of managing the day-to-day operations of those ventures. The ideal candidate will be professional, personable, and experienced in executive, medical or pharmacy administration. This is a remote position, but the candidate must be located in St. John’s or the surrounding areas for site and vendor collaborations.

REQUIREMENTS:

• Experience: Proven experience in medical, pharmacy, or executive office administration.
• Bookkeeping: Proficiency in QuickBooks is essential.
• Technical Skills: Strong skills in Google Suite, Microsoft Office, Teams, and Zoom.
• Social Media: Experience in social media management and advertising.
• Graphic Design: Ability to perform light graphic design tasks.
• Event Planning and Logistics: Experience in event planning and logistics, or an interest in the same, is a strong asset.
• HR Management: Basic understanding of HR practices related to day-to-day operations.
• Attributes: We are looking for someone who is energetic and detail-oriented, enjoys adding personalized touches, balances professionalism with a sense of fun, and brings fresh ideas to the table. The ability to work independently and maintain integrity are also essential qualities. A growth mindset, solution-focused approach, and commitment to confidentiality are highly valued.
• Communication: Excellent communication skills, both written and verbal.
• Adaptability: Ability to be adaptable and flexible to changing priorities.
• Relationship Building: Top-notch relationship-building capabilities with vendors, local resources, and customers.
• Location: Must be based in St. John’s or surrounding areas for on-site and vendor collaboration.
• Transportation: Must have own vehicle and transportation.

• Oversee the operational setup and daily management of business activities.
• Assist with the administration and operational tasks for an established pharmacy.
• Coordinate with vendors, site collaborators, and other stakeholders to ensure smooth business operations and confer with them to ensure superior services at a minimal cost.
• Manage bookkeeping tasks using QuickBooks.
• Utilize Google Suite and Microsoft Office for documentation and collaboration.
• Conduct virtual meetings via Teams and Zoom.
• Develop and implement Standard Operating Procedures (SOPs).
• Manage social media development and oversight.
• Handle advertising and hiring for staff.
• Perform light graphic design tasks as needed.
• Be open and engaged in the use of technology and apps to support optimization and automation of business processes.
• Provide regular updates and reports to the business owner.
• Manage day-to-day HR activities such as leave requests, sourcing locums, and scheduling.
• Ensure exceptional customer service by promptly addressing inquiries, resolving issues, and maintaining positive relationships with customers.
• Monitor budgets, expenses, and revenue generation, identifying areas for cost-efficiency and improvement.