Compliance Administrator

at  A2V

Job Advert
Location: Ringwood Rd, Ferndown
Pay: between £24,000 - £30,000 depending on experience
Full time, office based

JOB SUMMARY:

The Compliance Administrator provides essential support within the compliance department, ensuring that all products—licensed, branded, or own brand—meet regulatory standards for safety, labelling, and sustainability. This role supports the Quality and Compliance Manager and Compliance Coordinators in managing compliance processes across A2V’s product categories. Key responsibilities include maintaining compliance documentation, collecting and uploading data to customer-specific portals to secure supply clearance, tracking regulatory updates, coordinating testing and inspections, and ensuring seamless workflow within the compliance team. This role is integral to upholding A2V’s commitment to quality, safety, and sustainability.

SKILLS AND EXPERIENCE:

• TECHNICAL PROFICIENCY: Strong proficiency with Excel, Outlook, and other office-based products, as well as data management systems and tools for compliance tracking and documentation. Experience with customer portals and data uploading processes is advantageous.
• ATTENTION TO DETAIL: High attention to detail to ensure the accuracy and completeness of compliance documentation and data uploaded to customer portals, essential in supporting product safety and regulatory compliance.
• ORGANIZATIONAL AND MULTITASKING SKILLS: Strong ability to manage documentation, schedules, and timelines effectively across multiple product categories and compliance tasks.
• COMMUNICATION SKILLS: Proficient in written and verbal communication for clear coordination with internal teams and external partners, including regulatory bodies and testing labs.
• SUSTAINABILITY AWARENESS: An understanding of sustainability principles and the ability to incorporate them into compliance tasks, supporting A2V’s environmental and ethical commitments.

• PROJECT AND DOCUMENTATION SUPPORT: Assist in organizing and maintaining compliance documentation (e.g., product specifications, certifications, test reports, and sustainability data) for specific product categories. Ensure that records are accurate, up-to-date, and accessible for internal review and audits.
• DATA COLLECTION AND PORTAL UPLOADING FOR SUPPLY CLEARANCE: Collect required compliance data for various products and accurately upload it to multiple customer-specific portals. This ensures that data submissions meet each customer’s compliance and regulatory requirements, supporting the timely clearance needed to supply products to market.
• MAILBOX MANAGEMENT: Manage the compliance mailbox, promptly directing regulatory inquiries, product testing requests, certifications, and customer issues to the appropriate team members.
• SPREADSHEET AND TRACKER MANAGEMENT: Maintain and update various compliance spreadsheets, including project-specific trackers, safety warnings databases, and FSC approval logs, helping the team monitor and report on compliance activities within each product category.
• REGULATORY AND SUSTAINABILITY MONITORING: Regularly monitor global regulatory updates from agencies across the UK, EU, USA, and AUS/NZ, including product recall lists and relevant newsletters. Communicate updates to the team to ensure that global standards are met, including sustainability requirements.
• WEEKLY REPORTING THROUGH DATA COLLECTION: Collect compliance-related data throughout the week and prepare a detailed report summarising compliance activities. This report should indicate current issues, outstanding tasks, and the overall compliance status by category. The report will support the Quality and Compliance Manager in tracking team progress and identifying any compliance challenges or areas for improvement.
• INSPECTION & TESTING COORDINATION: Assist Compliance Coordinators with scheduling inspections and testing with third-party labs and regulatory agencies, ensuring requests align with the specific regulatory and safety requirements of each product category.
• CONTINUOUS IMPROVEMENT SUPPORT: Suggest and assist in implementing process improvements to enhance compliance documentation, data tracking, and reporting methods, contributing to team efficiency and accuracy.