Compliance Coordinator

at  Canadian Nuclear Laboratories

Are you interested in a new and challenging opportunity? We are looking for a Compliance Coordinator to provides regulatory and compliance support services to all CNL sites and external customers. Do you have experience in regulatory affairs and compliance? Are you passionate about a career that will challenge you day to day? If so, apply now!

• Providing administrative support for Regulatory Affairs Manager and staff members and setting up various meetings, including monthly CNSC/CNL meetings (internal & external), travel arrangements, and CNSC public hearing/meeting arrangements (licence renewal, amendments, Regulatory Oversight Reports (ROR) etc.) - creating agendas, pre-meeting sessions, rehearsal meetings, post- meeting work and other tasks.
• Managingday to day activities for the Regulatory Affairs branch.
• Providing reports on financial activities for the branch. Preparation of annual budget and issuance on time to line management, as required.
• Providing backup to the Regulatory Assistant position for the branch when required (e.g., tracking CNSC inspections, regulatory actions, generating various reports, etc.).
• Coordinating items between Regulatory Affairs and Candu Owner Group (COG) for CNL.
• Completing training as required for annual staff appraisal and as per CNL mandatory requirements.
• Database management: maintain hard and electronic copy filing systems and ensure efficient document storage and retrieval. Perform spreadsheet and database updates. May also involve elements of inventory management, including the preparation of all shipping/purchasing documentation.
• Organizing, prioritizing, assembling, editing and formatting documents to make them consistent, accurate and valuable; expedite these, when required, to internal and external customers before the established deadlines.
• Tracking financial data such as expenses against budget, for the department and other projects as needed, and reports on variances as per given guidelines.
• Assisting in preparing, reviewing and releasing the Compliance Controlled List Document (LST).
• Participating in the production and submission of the CNL and CRL Annual Compliance Monitoring Reports (ACMR) to the CNSC.
• Comparing changes in the revisions of the CRL License Condition Handbook (LCH).
• Liaison with CNSC staff regarding the various site license fee activities.
• Organizing site visits of regulators by coordinating the proper security clearances, escorts, access, transportation and catering and assist in the development of key messages for the smooth running of the events.
• Assisting all CNL staff with TRAK/ATOM queries.
• Frequenting monitoring of the >CR Licensing mailbox for CNSC letters and ensuring they are filed in ATOM.
• Providing services to CNL staff for distribution of documents through the Secure File Transfer Protocol (SFTP) server to CNSC staff.
• Providing oversight to regulatory commitments to responsible managers and timely review of outgoing/incoming correspondence.
• Managing Regulatory Affairs myCNL website and SharePoint site.
• Overseeing the work of and/or train student branch members to ensure continuity and consistency of work.
• Providing backup support to other sections, or similar roles within the same section ensuring timely support to clients. Participates in special projects as required.
• Completing all other tasks as requested/required of this position.